Catalog / Business processes / Partners / Fund-to-Activity / Approve a Fund Request
reference process · partners · 17 activities · 9 on the roster
Approve a Fund Request
A partner proposes an activity and needs an answer before the venue, the list or the media has to be booked. The request is checked against the agreement, the published eligibility rules and the money the partner has left, and what the partner did with the last fund is read beside it. Marketing says whether the activity fits what is already planned, and the evidence the claim will have to carry is agreed before anything is spent. A person signs anything above the threshold. The run closes when the partner has an answer in writing and an approved activity has been handed to the marketing process that runs it.
The walk
The document
One run
Adoption
The activities
What happens in a run
17 activities from a partner proposes an activity to spend fund money on to the partner has an answer, and an approved activity is with marketing, one of them a gate a person has to sign. Drag the diagram to move along it.
Approve a Fund Request a partner proposes an activity to spend fund money on → the partner has an answer, and an approved activity is with marketing
a field is missing the agreement has lapsed the activity is not on the list the fund will not cover it marketing asks for a change the partner has answered the signer will not sign the amount a partner proposes an activity to spend fund money on 1 Take in the Request the activity, the date, the amount, the partner 2 Check the Request Is Comp… every field the form asks for is filled in 3 Check the Partner Is Enti… agreement in force, tier current, nothing owed 4 Check the Activity Is Eli… the activity against what the fund may buy 5 Check the Money Is There the amount against what the partner has left 6 Read What the Partner Did… what they claimed before and what it produced 7 Ask Marketing Whether It … the activity set beside what marketing plans 8 Agree What Counts as Proof the evidence the claim will have to carry 9 Agree What the Activity O… the numbers it must produce, and by when 10 Price the Organization's … the match, the cap, and what the partner pays 11 Ask for What Is Missing one list of questions, sent once, with a date 12 Decide the Request approved, approved smaller, or declined 13 Sign Money above the Thre… a person signs anything over the line a person signs · never an agent 14 Commit the Money the amount held against the partner's fund 15 Answer the Partner the decision in writing, before the booking date 16 Hand the Activity to Mark… the activity enters marketing's own process 17 Record the Decision the decision and the reason, for the next request the partner has an answer, and an approved activity is with marketing
The roster this process needs
Hover a name to see the activities it holds. A dashed one is a person, and stays one.
The document
The document, with the blanks marked
Everything in amber is yours to fill in: who owns it, when it takes effect, which platforms, which numbers, and who holds each activity. Everything else is the process, and it is the same wherever it is run.
Use in LangGraph
Use in Agent Framework
Use in CrewAI
Use in Google ADK
PROCESS: approve a fund request id: <team> /approve-a-fund-request v1
from: ref/prt/approve-a-fund-request v1
owner: <who> effective: <date>
trigger: a partner submits a request to spend fund money, through <your
partner portal>
watch: record=<fund request> system=<your partner portal>
change=<a partner submits a request to spend fund
money>
concurrency: runs may overlap freely - one request is one run, and a
partner may have <how many> requests open at once
goal: every request answered within <days> of arriving and never later
than <days> before the activity has to be booked, with the amount
committed and the evidence the claim must carry agreed up front
phases:
take-in-request - system: the request lands with the activity, the
date, the amount asked for and the partner
owner: partner-manager after: trigger
automation: <level>
check-complete - runs assessment: every field the form asks for,
including the dates and the quoted costs
owner: partner-manager after: take-in-request
automation: <level>
check-entitlement - runs assessment: the agreement in force at the
activity date, the tier current, and nothing
outstanding from an earlier claim
owner: partner-manager after: check-complete
automation: <level>
check-eligible - runs assessment: the activity scored against the
published eligible activity list at its version
owner: fund-allocator after: check-entitlement
automation: <level>
check-balance - runs assessment: the amount asked for against
what the partner has left uncommitted, and
against <the cap per activity>
owner: fund-allocator after: check-eligible
automation: <level>
read-history - runs collect-and-report: what this partner
claimed before, what the activity produced, and
what was cut from the last claim
owner: partner-monitor after: check-balance
automation: <level>
ask-marketing - convenes briefing: the activity set beside the
campaigns and events already planned for that
market and that quarter
owner: <your marketing lead role>
after: read-history by: <days>
automation: <level>
agree-proof - convenes decide-and-announce: the evidence the
claim will have to carry, item by item, named
before the money is spent
owner: claim-check after: ask-marketing
automation: <level>
agree-targets - convenes decide-and-announce: what the activity
owes back, in numbers, and the date they are due
owner: <your partner lead role>
after: agree-proof automation: <level>
price-share - human: the organization's share worked out from
the match, the caps and what the partner pays
owner: fund-allocator after: agree-targets
automation: <level>
ask-missing - human: one list of questions to the partner, sent
once, with the date an answer is needed by
owner: partner-manager
after: check-complete or ask-marketing, whichever
could not finish
by: <days> automation: <level>
decide-request - convenes decide-and-announce: approved, approved
at a smaller amount, or declined, with the reason
written in the terms of the published rules
owner: <your partner lead role>
after: price-share by: <days>
automation: <level>
approve-amount - convenes approval: <who> signs any amount over
<the threshold> , as a named signer
owner: <your finance role>
after: decide-request by: <days>
automation: never
commit-money - system: the amount held against the partner's
fund balance, with the expiry date on the hold
owner: fund-allocator after: approve-amount
automation: <level>
answer-partner - human: the decision in writing, with the amount,
the conditions, the evidence required and the
claim deadline
owner: partner-manager
after: commit-money + decide-request
by: <days> automation: <level>
hand-to-marketing - convenes briefing: the approved activity handed
to the marketing process that runs it, with the
partner's obligations attached
owner: <your marketing lead role>
after: answer-partner automation: <level>
record-decision - convenes debrief: the decision and the reason,
written where the next request can read it
owner: fund-allocator
after: answer-partner + hand-to-marketing
automation: <level>
run-scoped:
clock - runs roll-call owner: partner-manager
every: <cadence>
from: take-in-request until: answer-partner
budget - runs allocate-and-reconcile owner: fund-allocator
from: commit-money until: run close
handoffs:
take-in-request -> check-complete [fund-request]: the request as the
partner wrote it, with the date it arrived and the date the
activity must be booked by
check-complete -> check-entitlement [completed-request]: the complete
request, with every quoted cost and its supplier
check-entitlement -> check-eligible [entitlement-check]: the
agreement, the tier and any open claim, each read at a date
check-eligible -> check-balance [eligibility-check]: the activity
matched to a line on the eligible list, or the line it fails
against
check-balance -> read-history [fund-balance]: what the partner has
left, what is already committed, and the distance from the caps
read-history -> ask-marketing [partner-history]: what this partner's
last activities cost and what they produced, against what they
promised
ask-marketing -> agree-proof [marketing-fit]: whether the activity
fits the plan, what marketing wants changed, and which marketing
process will run it
agree-proof -> agree-targets [evidence-list]: the evidence list the
claim will be checked against, at a version
agree-targets -> price-share [return-targets]: the numbers the
activity owes back and the date they are due
price-share -> decide-request [cost-split]: the organization's share,
the partner's share, and the caps each one was tested against
ask-missing -> check-entitlement [partner-answer]: the partner's
answer, and the date it arrived, so the checks resume where they
stopped
decide-request -> approve-amount [request-decision]: the decision,
the amount, and every condition attached to it
approve-amount -> commit-money [signed-amount]: the signed amount. A
change to the activity, the date or the amount voids the signature
commit-money -> answer-partner [fund-hold]: the hold on the fund, its
reference and the date it expires
answer-partner -> hand-to-marketing [approved-activity]: the approved
activity, the money, the evidence required, and what the partner
owes back
hand-to-marketing -> record-decision [marketing-run]: the marketing
run the activity now belongs to, and its identifier
deviations:
check-entitlement -> decide-request [agreement-lapsed]: the agreement
has lapsed or an earlier claim is still open, so the request goes
straight to the decision as a decline and the eligibility check,
the balance check, the marketing view and the pricing are not run
check-eligible -> decide-request [activity-not-eligible]: the
activity is not on the published list, so the request goes straight
to the decision and the balance check, the marketing view and the
pricing are not run
check-balance -> decide-request [fund-will-not-cover]: the fund will
not cover the amount, so the request goes straight to the decision
to be declined or approved smaller, and the marketing view and the
pricing are not run
approve-amount -> decide-request [signer-refuses]: the signer will
not sign the amount, so the request is decided again against the
lines the signer named
bindings:
roster: <who holds each role - agents claiming the abstract agents
above, and named people for the partner lead, the marketing
lead, the finance partner and the signer>
systems: the fund record (write), the partner portal (write),
the partner record (read), the agreement record (read),
the CRM (read), the campaign plan (read),
the notification channel (write), analytics (read)
data: the eligible activity list <version> , the published fund
rules <version> , <your claims register> , <your brand
guidelines> <version> , the partner's agreement at its
current version
policy:
a request is answered before the activity has to be booked, and a
request that cannot be answered in time is declined rather than
left open
nothing is approved that the published eligible activity list does
not cover, and the list is not reinterpreted per request
the evidence the claim must carry is agreed before the money is
spent, and it is not added to afterwards
a decline names the published rule it rests on
money above <the threshold> is signed by a person, and the signature
is never delegated to an agent
the partner is asked for missing information once, in one list, not
in a series of questions
no money is committed against an agreement that expires before the
activity date
an approval expires on its own date, and the money goes back to the
fund when it does
measures:
cycle time: <days> from the request arriving to the partner answered
coverage: <target> share of requests answered before the booking date
volume: <requests per period>
quality gate: every approval names its evidence list and its expiry,
and every decline names the rule behind it
Copy
Take it somewhere
Use this process in LangGraph
close
Paste this into an assistant that can read the web, such as Claude, ChatGPT or Cursor. It reads the specification and the current LangGraph documentation, then writes two files: the graph, and a note on what did not survive the translation. Read the note first. What a runtime cannot express is the part worth arguing about, and this process is a draft to argue with.
copy the prompt
316 lines · the document is inside it, so nothing else is needed
Convert the business process below into a runnable LangGraph graph:
one Python file with a TypedDict state, a StateGraph, nodes, edges,
conditional edges and a checkpointer.
The document is a reference process written to the Agent Processes
specification. Read the specification before you start, because it defines
terms that look ordinary and are not:
https://agentcatalog.com/spec/agent-processes
Sections 6 (the phase graph), 6.5.1 (exception edges), 6.7.1 (deviations),
7 (automation) and 8 (handoffs) are the ones this conversion turns on.
Then read the current documentation for the primitives you will need, rather
than relying on what you remember of the API:
https://docs.langchain.com/oss/python/langgraph/interrupts
interrupt() and Command(resume=), which is how a gate stops a run
https://reference.langchain.com/python/langgraph/graph/state/StateGraph
StateGraph, add_edge, add_conditional_edges, defer
WHAT THE DOCUMENT ASKS FOR
These hold wherever the process lands, and they matter more than style.
1. Each phase under `phases:` becomes one step, and keeps its name.
2. `after:` gives the edges. `after: a + b` is a join and waits for BOTH.
Reading it as "either" is the defect the specification calls out by name.
3. Every handoff carries a key in square brackets. Each key becomes one field
on the run's state, named exactly as the key with hyphens turned into
underscores, and the sentence beside it becomes that field's comment. The key
is the stable name; the sentence is prose that may be rewritten.
4. A phase MUST NOT begin before its inbound handoff exists. Where that is
checkable, check it in the step rather than assuming it.
5. `automation: never` is a gate a person signs. The run stops there and does
not continue until a person's decision comes back. Do not turn one into a
notification, a log line, or an automatic transition, whatever the queue
looks like.
6. Each line under `deviations:` is a backward or sideways edge, returning to
the phase named on the right. The key in brackets names it, and that name
belongs in the code.
7. A phase whose `after:` reads like "X or Y, whichever could not finish" is an
exception edge: it is entered when those phases FAIL, not when they succeed.
Do not wire it as an ordinary successor.
8. Anything in angle brackets is a blank the adopting organization fills in.
Leave each one as a named constant at the top of the file with a TODO. Do not
invent a value, a threshold or a date.
9. Record the document's `from:` line at the top of the file, so it says which
reference process and which version it was generated from.
10. Run-scoped lines under `run-scoped:` are work that runs alongside the whole
process rather than at one point in it, and a run may not close while one is
unfinished. Say in the code what you did about them, including if the answer
is that the runtime has nowhere to put them.
HOW THAT LOOKS IN LANGGRAPH
11. A phase is a node added with `add_node`, under the phase's own name.
12. The state is a TypedDict. Each handoff key is one field on it.
13. A join is the trap. `add_edge(["a", "b"], "c")` looks right and releases
once: when a backward edge re-enters ONE arm, the joined node never runs
again, and the run ends early reporting success rather than raising. Mark the
joined node `defer=True` and re-check inside it that both inbound handoffs
exist.
14. A gate is `interrupt()` inside the node, resumed with `Command(resume=...)`.
The platform lets anything at all call resume, so require the resumed value to
name a person and a date and refuse anything else. Say in the fidelity note
that this proves only that whoever resumed typed a name, because
`Command(resume=True)` from a scheduled job is indistinguishable from a person
signing.
15. A deviation is `add_conditional_edges` with a routing function named after
the key in brackets.
16. Pass a durable checkpointer rather than taking the in-memory default. The
gates wait days, and the default loses every paused run on restart.
17. Leave every phase body unimplemented, raising until somebody registers an
implementation. The automation level is a blank, so writing a body would
answer on the adopter's behalf whether an agent may do that work.
Produce a second file alongside it, `FIDELITY.md`, and treat it as the more
important of the two. The code is for whoever builds this. The fidelity note
is for whoever has to decide whether this platform suits the process at all,
and that is usually a different person who will never read the code.
It has three parts.
**What came across.** Briefly: how many phases became steps, how many handoff
keys became state fields, which gates stop the run, which deviations became
edges. Counts and names, not reassurance.
**What did not, and what was done instead.** One entry per gap. For each one,
say what the document requires, what the platform can actually express, what
you did in its place, and what breaks if somebody later removes your
workaround. This last part matters most: a workaround nobody understands is a
workaround somebody deletes.
**What a person still has to decide.** The blanks are not a translation
failure, they are the point of a reference process, so list what has to be
filled in before this could run against anything real, and say which of those
choices the platform constrains.
Write it in plain English for somebody who has not read the specification, and
do not soften it. A translation of a reference process is a draft to argue
with, not a build artifact, and the honest account of what was lost is the most
useful thing you will produce.
Here is the process document.
```
PROCESS: approve a fund request id: <team>/approve-a-fund-request v1
from: ref/prt/approve-a-fund-request v1
owner: <who> effective: <date>
trigger: a partner submits a request to spend fund money, through <your
partner portal>
watch: record=<fund request> system=<your partner portal>
change=<a partner submits a request to spend fund
money>
concurrency: runs may overlap freely - one request is one run, and a
partner may have <how many> requests open at once
goal: every request answered within <days> of arriving and never later
than <days> before the activity has to be booked, with the amount
committed and the evidence the claim must carry agreed up front
phases:
take-in-request - system: the request lands with the activity, the
date, the amount asked for and the partner
owner: partner-manager after: trigger
automation: <level>
check-complete - runs assessment: every field the form asks for,
including the dates and the quoted costs
owner: partner-manager after: take-in-request
automation: <level>
check-entitlement - runs assessment: the agreement in force at the
activity date, the tier current, and nothing
outstanding from an earlier claim
owner: partner-manager after: check-complete
automation: <level>
check-eligible - runs assessment: the activity scored against the
published eligible activity list at its version
owner: fund-allocator after: check-entitlement
automation: <level>
check-balance - runs assessment: the amount asked for against
what the partner has left uncommitted, and
against <the cap per activity>
owner: fund-allocator after: check-eligible
automation: <level>
read-history - runs collect-and-report: what this partner
claimed before, what the activity produced, and
what was cut from the last claim
owner: partner-monitor after: check-balance
automation: <level>
ask-marketing - convenes briefing: the activity set beside the
campaigns and events already planned for that
market and that quarter
owner: <your marketing lead role>
after: read-history by: <days>
automation: <level>
agree-proof - convenes decide-and-announce: the evidence the
claim will have to carry, item by item, named
before the money is spent
owner: claim-check after: ask-marketing
automation: <level>
agree-targets - convenes decide-and-announce: what the activity
owes back, in numbers, and the date they are due
owner: <your partner lead role>
after: agree-proof automation: <level>
price-share - human: the organization's share worked out from
the match, the caps and what the partner pays
owner: fund-allocator after: agree-targets
automation: <level>
ask-missing - human: one list of questions to the partner, sent
once, with the date an answer is needed by
owner: partner-manager
after: check-complete or ask-marketing, whichever
could not finish
by: <days> automation: <level>
decide-request - convenes decide-and-announce: approved, approved
at a smaller amount, or declined, with the reason
written in the terms of the published rules
owner: <your partner lead role>
after: price-share by: <days>
automation: <level>
approve-amount - convenes approval: <who> signs any amount over
<the threshold>, as a named signer
owner: <your finance role>
after: decide-request by: <days>
automation: never
commit-money - system: the amount held against the partner's
fund balance, with the expiry date on the hold
owner: fund-allocator after: approve-amount
automation: <level>
answer-partner - human: the decision in writing, with the amount,
the conditions, the evidence required and the
claim deadline
owner: partner-manager
after: commit-money + decide-request
by: <days> automation: <level>
hand-to-marketing - convenes briefing: the approved activity handed
to the marketing process that runs it, with the
partner's obligations attached
owner: <your marketing lead role>
after: answer-partner automation: <level>
record-decision - convenes debrief: the decision and the reason,
written where the next request can read it
owner: fund-allocator
after: answer-partner + hand-to-marketing
automation: <level>
run-scoped:
clock - runs roll-call owner: partner-manager
every: <cadence>
from: take-in-request until: answer-partner
budget - runs allocate-and-reconcile owner: fund-allocator
from: commit-money until: run close
handoffs:
take-in-request -> check-complete [fund-request]: the request as the
partner wrote it, with the date it arrived and the date the
activity must be booked by
check-complete -> check-entitlement [completed-request]: the complete
request, with every quoted cost and its supplier
check-entitlement -> check-eligible [entitlement-check]: the
agreement, the tier and any open claim, each read at a date
check-eligible -> check-balance [eligibility-check]: the activity
matched to a line on the eligible list, or the line it fails
against
check-balance -> read-history [fund-balance]: what the partner has
left, what is already committed, and the distance from the caps
read-history -> ask-marketing [partner-history]: what this partner's
last activities cost and what they produced, against what they
promised
ask-marketing -> agree-proof [marketing-fit]: whether the activity
fits the plan, what marketing wants changed, and which marketing
process will run it
agree-proof -> agree-targets [evidence-list]: the evidence list the
claim will be checked against, at a version
agree-targets -> price-share [return-targets]: the numbers the
activity owes back and the date they are due
price-share -> decide-request [cost-split]: the organization's share,
the partner's share, and the caps each one was tested against
ask-missing -> check-entitlement [partner-answer]: the partner's
answer, and the date it arrived, so the checks resume where they
stopped
decide-request -> approve-amount [request-decision]: the decision,
the amount, and every condition attached to it
approve-amount -> commit-money [signed-amount]: the signed amount. A
change to the activity, the date or the amount voids the signature
commit-money -> answer-partner [fund-hold]: the hold on the fund, its
reference and the date it expires
answer-partner -> hand-to-marketing [approved-activity]: the approved
activity, the money, the evidence required, and what the partner
owes back
hand-to-marketing -> record-decision [marketing-run]: the marketing
run the activity now belongs to, and its identifier
deviations:
check-entitlement -> decide-request [agreement-lapsed]: the agreement
has lapsed or an earlier claim is still open, so the request goes
straight to the decision as a decline and the eligibility check,
the balance check, the marketing view and the pricing are not run
check-eligible -> decide-request [activity-not-eligible]: the
activity is not on the published list, so the request goes straight
to the decision and the balance check, the marketing view and the
pricing are not run
check-balance -> decide-request [fund-will-not-cover]: the fund will
not cover the amount, so the request goes straight to the decision
to be declined or approved smaller, and the marketing view and the
pricing are not run
approve-amount -> decide-request [signer-refuses]: the signer will
not sign the amount, so the request is decided again against the
lines the signer named
bindings:
roster: <who holds each role - agents claiming the abstract agents
above, and named people for the partner lead, the marketing
lead, the finance partner and the signer>
systems: the fund record (write), the partner portal (write),
the partner record (read), the agreement record (read),
the CRM (read), the campaign plan (read),
the notification channel (write), analytics (read)
data: the eligible activity list <version>, the published fund
rules <version>, <your claims register>, <your brand
guidelines> <version>, the partner's agreement at its
current version
policy:
a request is answered before the activity has to be booked, and a
request that cannot be answered in time is declined rather than
left open
nothing is approved that the published eligible activity list does
not cover, and the list is not reinterpreted per request
the evidence the claim must carry is agreed before the money is
spent, and it is not added to afterwards
a decline names the published rule it rests on
money above <the threshold> is signed by a person, and the signature
is never delegated to an agent
the partner is asked for missing information once, in one list, not
in a series of questions
no money is committed against an agreement that expires before the
activity date
an approval expires on its own date, and the money goes back to the
fund when it does
measures:
cycle time: <days> from the request arriving to the partner answered
coverage: <target> share of requests answered before the booking date
volume: <requests per period>
quality gate: every approval names its evidence list and its expiry,
and every decline names the rule behind it
```
Take it somewhere
Use this process in Microsoft Agent Framework
close
Paste this into an assistant that can read the web, such as Claude, ChatGPT or Cursor. It reads the specification and the current Agent Framework documentation, then writes two files: the workflow, and a note on what did not survive the translation. Read the note first. What a runtime cannot express is the part worth arguing about, and this process is a draft to argue with.
copy the prompt
371 lines · the document is inside it, so nothing else is needed
Convert the business process below into a runnable Microsoft Agent Framework workflow:
one Python file with Executor classes, a WorkflowBuilder, typed edges,
request_info gates and durable checkpoint storage.
The document is a reference process written to the Agent Processes
specification. Read the specification before you start, because it defines
terms that look ordinary and are not:
https://agentcatalog.com/spec/agent-processes
Sections 6 (the phase graph), 6.5.1 (exception edges), 6.7.1 (deviations),
7 (automation) and 8 (handoffs) are the ones this conversion turns on.
Then read the current documentation for the primitives you will need, rather
than relying on what you remember of the API:
https://learn.microsoft.com/en-us/agent-framework/workflows/human-in-the-loop
ctx.request_info, @response_handler, and answering a parked run later
https://learn.microsoft.com/en-us/agent-framework/workflows/checkpoints
what a checkpoint holds, and allowed_checkpoint_types
https://learn.microsoft.com/en-us/agent-framework/concepts/workflows/edges
add_edge with condition, add_fan_in_edges, add_switch_case_edge_group
https://learn.microsoft.com/en-us/agent-framework/concepts/workflows/state
ctx.set_state and ctx.get_state as they actually are today
WHAT THE DOCUMENT ASKS FOR
These hold wherever the process lands, and they matter more than style.
1. Each phase under `phases:` becomes one step, and keeps its name.
2. `after:` gives the edges. `after: a + b` is a join and waits for BOTH.
Reading it as "either" is the defect the specification calls out by name.
3. Every handoff carries a key in square brackets. Each key becomes one field
on the run's state, named exactly as the key with hyphens turned into
underscores, and the sentence beside it becomes that field's comment. The key
is the stable name; the sentence is prose that may be rewritten.
4. A phase MUST NOT begin before its inbound handoff exists. Where that is
checkable, check it in the step rather than assuming it.
5. `automation: never` is a gate a person signs. The run stops there and does
not continue until a person's decision comes back. Do not turn one into a
notification, a log line, or an automatic transition, whatever the queue
looks like.
6. Each line under `deviations:` is a backward or sideways edge, returning to
the phase named on the right. The key in brackets names it, and that name
belongs in the code.
7. A phase whose `after:` reads like "X or Y, whichever could not finish" is an
exception edge: it is entered when those phases FAIL, not when they succeed.
Do not wire it as an ordinary successor.
8. Anything in angle brackets is a blank the adopting organization fills in.
Leave each one as a named constant at the top of the file with a TODO. Do not
invent a value, a threshold or a date.
9. Record the document's `from:` line at the top of the file, so it says which
reference process and which version it was generated from.
10. Run-scoped lines under `run-scoped:` are work that runs alongside the whole
process rather than at one point in it, and a run may not close while one is
unfinished. Say in the code what you did about them, including if the answer
is that the runtime has nowhere to put them.
HOW THAT LOOKS IN MICROSOFT AGENT FRAMEWORK
11. Write for Python, and read those pages before writing a line. This API has
moved: `set_shared_state`, `RequestInfoExecutor`, `RequestInfoMessage` and
`send_responses_streaming` are all in the training data and none of them exist
any more. The .NET workflow API differs in kind rather than in spelling, so a
file written for one does not port by renaming.
12. A phase is a class deriving from `Executor` whose `super().__init__(id=...)`
takes the phase name verbatim. The id is not cosmetic: a checkpoint stores a
signature over the topology and the executor ids, so an id built from a run, a
timestamp or a counter cannot be resumed into.
13. Give each phase a `@handler` method and move work on with
`await ctx.send_message(...)`. A handler that returns without sending is a dead
end: the branch stops, the run converges, and it reports success. So a phase
you are deliberately leaving unimplemented must still send a placeholder
onward. Do not stub with `raise NotImplementedError`, which fails the run
instead of leaving it runnable.
14. `after: a` is `builder.add_edge(a, b)`. `after: a + b` is
`builder.add_fan_in_edges([a, b], target)`, and the target's handler must be
annotated `list[T]`, because a fan-in delivers one aggregated list rather than
the separate messages. A handler typed for the single value is dropped as a
mismatch with nothing raised.
15. The join is the trap here, and it is the opposite of LangGraph's. The
barrier re-arms: it clears its buffer when it fires and then demands a fresh
message from every source. So a deviation that re-enters ONE arm parks the
run forever waiting for an arm that will not run again, and the workflow ends
IDLE reporting success. Wherever a deviation re-enters one arm of a join,
replace the barrier with an ordinary edge from each arm into a small executor
that records each arrival with `ctx.set_state` and only forwards when every
expected key is present, and say in a comment that putting `add_fan_in_edges`
back reintroduces the stall.
16. A phase that is both a join target and a deviation target needs two
handlers, one annotated `list[T]` for the barrier and one annotated `T` for the
backward message. Write only the list handler and every backward edge into it
is discarded as a type mismatch, silently.
17. `automation: never` is `await ctx.request_info(request_data=...,
response_type=...)` inside the phase, answered by a `@response_handler` on the
same executor whose annotations match those exact types. The run parks at
`IDLE_WITH_PENDING_REQUESTS` and the host answers with
`workflow.run(stream=True, responses={request_id: value})`. If no handler
matches the pair, the framework logs a warning and parks anyway, so the gate
reads as working right up until somebody asks why the approval did not take.
18. A gate is only a gate if the wait survives a restart, so pass
`checkpoint_storage=FileCheckpointStorage(...)` to the builder. Checkpointing
is off by default and `InMemoryCheckpointStorage` reads as configured while
persisting nothing. Register every handoff payload type in
`allowed_checkpoint_types`, or the first restore raises. Anything an executor
keeps as an instance attribute is absent after a restore unless you export it
from `on_checkpoint_save` and read it back in `on_checkpoint_restore`, and it
comes back empty rather than missing.
19. Each line under `deviations:` is `builder.add_edge(source, earlier,
condition=fn)` with `fn` named after the key. Cycles are legal and unchecked,
but raise `max_iterations` well above its default of 100, because several live
cycles will exhaust a budget sized for a straight line and fail with a message
about convergence that reads like a broken graph. Keep the ordinary forward
edge unconditional and add each deviation beside it: a condition that returns
false is dropped with no event, so a forward path expressed as a condition
dies silently on every normal run, which is most of them.
20. Handoff values go in `ctx.set_state(key, value)` and come back from
`ctx.get_state(key)`, untyped and unchecked. A write is visible to its writer
at once and to everyone else only in the next superstep, and two writers of one
key in a superstep keep the last write. Never read a key in the same superstep
another phase wrote it.
21. There are no timers, no deadlines and no scheduled wakes. Nothing in
`run-scoped:` becomes an executor and `by:` has no expression at all, so write
them as comments naming where they start and stop, and say plainly in the
fidelity note that a run can close over an unfinished run-scoped line. Do not
fake a deadline with a sleep inside a handler, which blocks the whole superstep
barrier, and never let an expiring wait release a gate.
Produce a second file alongside it, `FIDELITY.md`, and treat it as the more
important of the two. The code is for whoever builds this. The fidelity note
is for whoever has to decide whether this platform suits the process at all,
and that is usually a different person who will never read the code.
It has three parts.
**What came across.** Briefly: how many phases became steps, how many handoff
keys became state fields, which gates stop the run, which deviations became
edges. Counts and names, not reassurance.
**What did not, and what was done instead.** One entry per gap. For each one,
say what the document requires, what the platform can actually express, what
you did in its place, and what breaks if somebody later removes your
workaround. This last part matters most: a workaround nobody understands is a
workaround somebody deletes.
**What a person still has to decide.** The blanks are not a translation
failure, they are the point of a reference process, so list what has to be
filled in before this could run against anything real, and say which of those
choices the platform constrains.
Write it in plain English for somebody who has not read the specification, and
do not soften it. A translation of a reference process is a draft to argue
with, not a build artifact, and the honest account of what was lost is the most
useful thing you will produce.
Here is the process document.
```
PROCESS: approve a fund request id: <team>/approve-a-fund-request v1
from: ref/prt/approve-a-fund-request v1
owner: <who> effective: <date>
trigger: a partner submits a request to spend fund money, through <your
partner portal>
watch: record=<fund request> system=<your partner portal>
change=<a partner submits a request to spend fund
money>
concurrency: runs may overlap freely - one request is one run, and a
partner may have <how many> requests open at once
goal: every request answered within <days> of arriving and never later
than <days> before the activity has to be booked, with the amount
committed and the evidence the claim must carry agreed up front
phases:
take-in-request - system: the request lands with the activity, the
date, the amount asked for and the partner
owner: partner-manager after: trigger
automation: <level>
check-complete - runs assessment: every field the form asks for,
including the dates and the quoted costs
owner: partner-manager after: take-in-request
automation: <level>
check-entitlement - runs assessment: the agreement in force at the
activity date, the tier current, and nothing
outstanding from an earlier claim
owner: partner-manager after: check-complete
automation: <level>
check-eligible - runs assessment: the activity scored against the
published eligible activity list at its version
owner: fund-allocator after: check-entitlement
automation: <level>
check-balance - runs assessment: the amount asked for against
what the partner has left uncommitted, and
against <the cap per activity>
owner: fund-allocator after: check-eligible
automation: <level>
read-history - runs collect-and-report: what this partner
claimed before, what the activity produced, and
what was cut from the last claim
owner: partner-monitor after: check-balance
automation: <level>
ask-marketing - convenes briefing: the activity set beside the
campaigns and events already planned for that
market and that quarter
owner: <your marketing lead role>
after: read-history by: <days>
automation: <level>
agree-proof - convenes decide-and-announce: the evidence the
claim will have to carry, item by item, named
before the money is spent
owner: claim-check after: ask-marketing
automation: <level>
agree-targets - convenes decide-and-announce: what the activity
owes back, in numbers, and the date they are due
owner: <your partner lead role>
after: agree-proof automation: <level>
price-share - human: the organization's share worked out from
the match, the caps and what the partner pays
owner: fund-allocator after: agree-targets
automation: <level>
ask-missing - human: one list of questions to the partner, sent
once, with the date an answer is needed by
owner: partner-manager
after: check-complete or ask-marketing, whichever
could not finish
by: <days> automation: <level>
decide-request - convenes decide-and-announce: approved, approved
at a smaller amount, or declined, with the reason
written in the terms of the published rules
owner: <your partner lead role>
after: price-share by: <days>
automation: <level>
approve-amount - convenes approval: <who> signs any amount over
<the threshold>, as a named signer
owner: <your finance role>
after: decide-request by: <days>
automation: never
commit-money - system: the amount held against the partner's
fund balance, with the expiry date on the hold
owner: fund-allocator after: approve-amount
automation: <level>
answer-partner - human: the decision in writing, with the amount,
the conditions, the evidence required and the
claim deadline
owner: partner-manager
after: commit-money + decide-request
by: <days> automation: <level>
hand-to-marketing - convenes briefing: the approved activity handed
to the marketing process that runs it, with the
partner's obligations attached
owner: <your marketing lead role>
after: answer-partner automation: <level>
record-decision - convenes debrief: the decision and the reason,
written where the next request can read it
owner: fund-allocator
after: answer-partner + hand-to-marketing
automation: <level>
run-scoped:
clock - runs roll-call owner: partner-manager
every: <cadence>
from: take-in-request until: answer-partner
budget - runs allocate-and-reconcile owner: fund-allocator
from: commit-money until: run close
handoffs:
take-in-request -> check-complete [fund-request]: the request as the
partner wrote it, with the date it arrived and the date the
activity must be booked by
check-complete -> check-entitlement [completed-request]: the complete
request, with every quoted cost and its supplier
check-entitlement -> check-eligible [entitlement-check]: the
agreement, the tier and any open claim, each read at a date
check-eligible -> check-balance [eligibility-check]: the activity
matched to a line on the eligible list, or the line it fails
against
check-balance -> read-history [fund-balance]: what the partner has
left, what is already committed, and the distance from the caps
read-history -> ask-marketing [partner-history]: what this partner's
last activities cost and what they produced, against what they
promised
ask-marketing -> agree-proof [marketing-fit]: whether the activity
fits the plan, what marketing wants changed, and which marketing
process will run it
agree-proof -> agree-targets [evidence-list]: the evidence list the
claim will be checked against, at a version
agree-targets -> price-share [return-targets]: the numbers the
activity owes back and the date they are due
price-share -> decide-request [cost-split]: the organization's share,
the partner's share, and the caps each one was tested against
ask-missing -> check-entitlement [partner-answer]: the partner's
answer, and the date it arrived, so the checks resume where they
stopped
decide-request -> approve-amount [request-decision]: the decision,
the amount, and every condition attached to it
approve-amount -> commit-money [signed-amount]: the signed amount. A
change to the activity, the date or the amount voids the signature
commit-money -> answer-partner [fund-hold]: the hold on the fund, its
reference and the date it expires
answer-partner -> hand-to-marketing [approved-activity]: the approved
activity, the money, the evidence required, and what the partner
owes back
hand-to-marketing -> record-decision [marketing-run]: the marketing
run the activity now belongs to, and its identifier
deviations:
check-entitlement -> decide-request [agreement-lapsed]: the agreement
has lapsed or an earlier claim is still open, so the request goes
straight to the decision as a decline and the eligibility check,
the balance check, the marketing view and the pricing are not run
check-eligible -> decide-request [activity-not-eligible]: the
activity is not on the published list, so the request goes straight
to the decision and the balance check, the marketing view and the
pricing are not run
check-balance -> decide-request [fund-will-not-cover]: the fund will
not cover the amount, so the request goes straight to the decision
to be declined or approved smaller, and the marketing view and the
pricing are not run
approve-amount -> decide-request [signer-refuses]: the signer will
not sign the amount, so the request is decided again against the
lines the signer named
bindings:
roster: <who holds each role - agents claiming the abstract agents
above, and named people for the partner lead, the marketing
lead, the finance partner and the signer>
systems: the fund record (write), the partner portal (write),
the partner record (read), the agreement record (read),
the CRM (read), the campaign plan (read),
the notification channel (write), analytics (read)
data: the eligible activity list <version>, the published fund
rules <version>, <your claims register>, <your brand
guidelines> <version>, the partner's agreement at its
current version
policy:
a request is answered before the activity has to be booked, and a
request that cannot be answered in time is declined rather than
left open
nothing is approved that the published eligible activity list does
not cover, and the list is not reinterpreted per request
the evidence the claim must carry is agreed before the money is
spent, and it is not added to afterwards
a decline names the published rule it rests on
money above <the threshold> is signed by a person, and the signature
is never delegated to an agent
the partner is asked for missing information once, in one list, not
in a series of questions
no money is committed against an agreement that expires before the
activity date
an approval expires on its own date, and the money goes back to the
fund when it does
measures:
cycle time: <days> from the request arriving to the partner answered
coverage: <target> share of requests answered before the booking date
volume: <requests per period>
quality gate: every approval names its evidence list and its expiry,
and every decline names the rule behind it
```
Take it somewhere
Use this process in CrewAI Flows
close
Paste this into an assistant that can read the web, such as Claude, ChatGPT or Cursor. It reads the specification and the current CrewAI documentation, then writes two files: the flow, and a note on what did not survive the translation. Read the note first. What a runtime cannot express is the part worth arguing about, and this process is a draft to argue with.
copy the prompt
376 lines · the document is inside it, so nothing else is needed
Convert the business process below into a runnable CrewAI Flow:
one Python file with a Pydantic state model, one Flow subclass, @start,
@listen, @router and a durable human feedback provider.
The document is a reference process written to the Agent Processes
specification. Read the specification before you start, because it defines
terms that look ordinary and are not:
https://agentcatalog.com/spec/agent-processes
Sections 6 (the phase graph), 6.5.1 (exception edges), 6.7.1 (deviations),
7 (automation) and 8 (handoffs) are the ones this conversion turns on.
Then read the current documentation for the primitives you will need, rather
than relying on what you remember of the API:
https://docs.crewai.com/en/concepts/flows
Flow, @start, @listen, @router, and_, or_, state, kickoff, plot
https://docs.crewai.com/en/learn/human-feedback-in-flows
@human_feedback, the provider protocol, from_pending and resume
https://docs.crewai.com/en/guides/flows/mastering-flow-state
@persist and what persistence actually promises, which is less than it sounds
WHAT THE DOCUMENT ASKS FOR
These hold wherever the process lands, and they matter more than style.
1. Each phase under `phases:` becomes one step, and keeps its name.
2. `after:` gives the edges. `after: a + b` is a join and waits for BOTH.
Reading it as "either" is the defect the specification calls out by name.
3. Every handoff carries a key in square brackets. Each key becomes one field
on the run's state, named exactly as the key with hyphens turned into
underscores, and the sentence beside it becomes that field's comment. The key
is the stable name; the sentence is prose that may be rewritten.
4. A phase MUST NOT begin before its inbound handoff exists. Where that is
checkable, check it in the step rather than assuming it.
5. `automation: never` is a gate a person signs. The run stops there and does
not continue until a person's decision comes back. Do not turn one into a
notification, a log line, or an automatic transition, whatever the queue
looks like.
6. Each line under `deviations:` is a backward or sideways edge, returning to
the phase named on the right. The key in brackets names it, and that name
belongs in the code.
7. A phase whose `after:` reads like "X or Y, whichever could not finish" is an
exception edge: it is entered when those phases FAIL, not when they succeed.
Do not wire it as an ordinary successor.
8. Anything in angle brackets is a blank the adopting organization fills in.
Leave each one as a named constant at the top of the file with a TODO. Do not
invent a value, a threshold or a date.
9. Record the document's `from:` line at the top of the file, so it says which
reference process and which version it was generated from.
10. Run-scoped lines under `run-scoped:` are work that runs alongside the whole
process rather than at one point in it, and a run may not close while one is
unfinished. Say in the code what you did about them, including if the answer
is that the runtime has nowhere to put them.
HOW THAT LOOKS IN CREWAI FLOWS
11. Build a Flow, not a Crew. A Crew is a team of roles with no graph, no join,
no persistence handle and no gate, and cannot express this document at all.
Each phase is one method on a single `Flow` subclass, keeping its name with
hyphens turned into underscores. A phase that genuinely needs role-based agents
builds its own Crew inside its own method body, and the Flow stays the graph.
12. Declare the state as a Pydantic model bound as the type parameter,
`class NegotiateTheAgreement(Flow[NegotiationState])`, and read and write
`self.state.field`. Never use the untyped dict form: the handoff keys are this
process's memory, and an untyped dict turns a misspelt key into a handoff that
is silently absent. Keep the auto-injected `id` field, which is what every
resume depends on.
13. `after: a` is `@listen(a)`. `after: a + b` is `@listen(and_(a, b))`. Never
write `or_` where the document writes `+`.
14. Check every inbound handoff at the top of the method and raise if one is
missing. `@listen` says when a method may run and says nothing about what is
in hand when it does.
15. The join is the trap, and it is proven rather than theoretical. `and_()`
empties its accumulator the moment it fires, so re-entering BOTH arms works
forever, and re-entering ONE arm after it has fired leaves it holding a single
trigger and waiting for the other for good. The cascade drains, CrewAI prints
that the flow completed, and `kickoff()` returns normally. So for any joining
phase that a deviation can send work back into, do not use `and_()` at all:
make the join a `@router` that both arms trigger, which reads the state fields
and emits its label only when every inbound handoff is present. A router is
re-evaluated against durable state every time and is never suppressed by the
once-fired set.
16. Do not write a phase as `@listen(or_(and_(a, b), "some_label"))`. There is
one accumulator per listener, shared across every branch of its condition and
wiped when any branch satisfies, so the label firing while the join is half
full erases the arm that had already arrived.
17. `automation: never` is `@human_feedback(message=..., provider=...)` stacked
under the method's `@listen`, with a provider whose `request_feedback` raises
`HumanFeedbackPending`. The run then persists, returns that object from
`kickoff()`, and a different process answers later with `from_pending(flow_id,
persistence)` and `resume(text)`. Do not take the default `ConsoleProvider`,
which calls `input()`: that gate exists only while somebody is watching a
terminal, and a run started by a scheduler either hangs or takes an empty
string.
18. Silence must not approve, and the platform's default is that it does. With
`emit=[...]` set, an empty resume collapses to `default_outcome`, or to the
first label when that is unset, with no model consulted and nobody named. Treat
an empty or unrecognised answer as a refusal in your own router. And write the
approver's name and the time onto the state yourself, because
`HumanFeedbackResult` carries the text, the outcome and a timestamp but has no
field for the person, which the specification requires.
19. Each line under `deviations:` is a `@router` named after the key, returning
a label named after the same key, with the target subscribing as
`@listen(or_(normal_trigger, "the_label"))`. Route rather than listen
directly, because a router is re-evaluated on every cycle while a top-level
`or_` listener is suppressed after it first fires.
20. An exception edge is a `try` and `except` around the failing phase's body,
recording the failure on the state and emitting an exception label from a
router. Wiring it as `@listen(or_(x, y))` fires when those phases SUCCEED, so
the clearing phase would run on every healthy run.
21. An unimplemented phase is a method with the document's own sentence as its
docstring and a bare `pass`, which is safe because listeners still fire on a
`None` return. An unimplemented `@router` is not safe: returning `None` emits
no label, every phase below it disappears from the run including the gates, and
the flow reports success. A stub router must return a hard-coded label with a
TODO beside it, or raise.
22. Turn persistence on with `@persist(SQLiteFlowPersistence(...))`, then treat
every phase that performs a real act as something that will run twice.
Persistence saves the state fields and nothing else, so a restart rehydrates
the data and runs the graph again from `@start`: a flow that had already sent a
written refusal sends a second one. Guard each acting phase with a state field
it checks and sets.
23. There are no timers, no deadlines and no cadences, and `run-scoped:` has no
counterpart at all. Put each `by:` value as a named constant, name the
run-scoped lines in the module docstring as unimplemented obligations, and say
in the fidelity note that no deadline in this document is enforced by anything.
These absences produce no diagnostic whatsoever, which is exactly why they have
to be written down.
Produce a second file alongside it, `FIDELITY.md`, and treat it as the more
important of the two. The code is for whoever builds this. The fidelity note
is for whoever has to decide whether this platform suits the process at all,
and that is usually a different person who will never read the code.
It has three parts.
**What came across.** Briefly: how many phases became steps, how many handoff
keys became state fields, which gates stop the run, which deviations became
edges. Counts and names, not reassurance.
**What did not, and what was done instead.** One entry per gap. For each one,
say what the document requires, what the platform can actually express, what
you did in its place, and what breaks if somebody later removes your
workaround. This last part matters most: a workaround nobody understands is a
workaround somebody deletes.
**What a person still has to decide.** The blanks are not a translation
failure, they are the point of a reference process, so list what has to be
filled in before this could run against anything real, and say which of those
choices the platform constrains.
Write it in plain English for somebody who has not read the specification, and
do not soften it. A translation of a reference process is a draft to argue
with, not a build artifact, and the honest account of what was lost is the most
useful thing you will produce.
Here is the process document.
```
PROCESS: approve a fund request id: <team>/approve-a-fund-request v1
from: ref/prt/approve-a-fund-request v1
owner: <who> effective: <date>
trigger: a partner submits a request to spend fund money, through <your
partner portal>
watch: record=<fund request> system=<your partner portal>
change=<a partner submits a request to spend fund
money>
concurrency: runs may overlap freely - one request is one run, and a
partner may have <how many> requests open at once
goal: every request answered within <days> of arriving and never later
than <days> before the activity has to be booked, with the amount
committed and the evidence the claim must carry agreed up front
phases:
take-in-request - system: the request lands with the activity, the
date, the amount asked for and the partner
owner: partner-manager after: trigger
automation: <level>
check-complete - runs assessment: every field the form asks for,
including the dates and the quoted costs
owner: partner-manager after: take-in-request
automation: <level>
check-entitlement - runs assessment: the agreement in force at the
activity date, the tier current, and nothing
outstanding from an earlier claim
owner: partner-manager after: check-complete
automation: <level>
check-eligible - runs assessment: the activity scored against the
published eligible activity list at its version
owner: fund-allocator after: check-entitlement
automation: <level>
check-balance - runs assessment: the amount asked for against
what the partner has left uncommitted, and
against <the cap per activity>
owner: fund-allocator after: check-eligible
automation: <level>
read-history - runs collect-and-report: what this partner
claimed before, what the activity produced, and
what was cut from the last claim
owner: partner-monitor after: check-balance
automation: <level>
ask-marketing - convenes briefing: the activity set beside the
campaigns and events already planned for that
market and that quarter
owner: <your marketing lead role>
after: read-history by: <days>
automation: <level>
agree-proof - convenes decide-and-announce: the evidence the
claim will have to carry, item by item, named
before the money is spent
owner: claim-check after: ask-marketing
automation: <level>
agree-targets - convenes decide-and-announce: what the activity
owes back, in numbers, and the date they are due
owner: <your partner lead role>
after: agree-proof automation: <level>
price-share - human: the organization's share worked out from
the match, the caps and what the partner pays
owner: fund-allocator after: agree-targets
automation: <level>
ask-missing - human: one list of questions to the partner, sent
once, with the date an answer is needed by
owner: partner-manager
after: check-complete or ask-marketing, whichever
could not finish
by: <days> automation: <level>
decide-request - convenes decide-and-announce: approved, approved
at a smaller amount, or declined, with the reason
written in the terms of the published rules
owner: <your partner lead role>
after: price-share by: <days>
automation: <level>
approve-amount - convenes approval: <who> signs any amount over
<the threshold>, as a named signer
owner: <your finance role>
after: decide-request by: <days>
automation: never
commit-money - system: the amount held against the partner's
fund balance, with the expiry date on the hold
owner: fund-allocator after: approve-amount
automation: <level>
answer-partner - human: the decision in writing, with the amount,
the conditions, the evidence required and the
claim deadline
owner: partner-manager
after: commit-money + decide-request
by: <days> automation: <level>
hand-to-marketing - convenes briefing: the approved activity handed
to the marketing process that runs it, with the
partner's obligations attached
owner: <your marketing lead role>
after: answer-partner automation: <level>
record-decision - convenes debrief: the decision and the reason,
written where the next request can read it
owner: fund-allocator
after: answer-partner + hand-to-marketing
automation: <level>
run-scoped:
clock - runs roll-call owner: partner-manager
every: <cadence>
from: take-in-request until: answer-partner
budget - runs allocate-and-reconcile owner: fund-allocator
from: commit-money until: run close
handoffs:
take-in-request -> check-complete [fund-request]: the request as the
partner wrote it, with the date it arrived and the date the
activity must be booked by
check-complete -> check-entitlement [completed-request]: the complete
request, with every quoted cost and its supplier
check-entitlement -> check-eligible [entitlement-check]: the
agreement, the tier and any open claim, each read at a date
check-eligible -> check-balance [eligibility-check]: the activity
matched to a line on the eligible list, or the line it fails
against
check-balance -> read-history [fund-balance]: what the partner has
left, what is already committed, and the distance from the caps
read-history -> ask-marketing [partner-history]: what this partner's
last activities cost and what they produced, against what they
promised
ask-marketing -> agree-proof [marketing-fit]: whether the activity
fits the plan, what marketing wants changed, and which marketing
process will run it
agree-proof -> agree-targets [evidence-list]: the evidence list the
claim will be checked against, at a version
agree-targets -> price-share [return-targets]: the numbers the
activity owes back and the date they are due
price-share -> decide-request [cost-split]: the organization's share,
the partner's share, and the caps each one was tested against
ask-missing -> check-entitlement [partner-answer]: the partner's
answer, and the date it arrived, so the checks resume where they
stopped
decide-request -> approve-amount [request-decision]: the decision,
the amount, and every condition attached to it
approve-amount -> commit-money [signed-amount]: the signed amount. A
change to the activity, the date or the amount voids the signature
commit-money -> answer-partner [fund-hold]: the hold on the fund, its
reference and the date it expires
answer-partner -> hand-to-marketing [approved-activity]: the approved
activity, the money, the evidence required, and what the partner
owes back
hand-to-marketing -> record-decision [marketing-run]: the marketing
run the activity now belongs to, and its identifier
deviations:
check-entitlement -> decide-request [agreement-lapsed]: the agreement
has lapsed or an earlier claim is still open, so the request goes
straight to the decision as a decline and the eligibility check,
the balance check, the marketing view and the pricing are not run
check-eligible -> decide-request [activity-not-eligible]: the
activity is not on the published list, so the request goes straight
to the decision and the balance check, the marketing view and the
pricing are not run
check-balance -> decide-request [fund-will-not-cover]: the fund will
not cover the amount, so the request goes straight to the decision
to be declined or approved smaller, and the marketing view and the
pricing are not run
approve-amount -> decide-request [signer-refuses]: the signer will
not sign the amount, so the request is decided again against the
lines the signer named
bindings:
roster: <who holds each role - agents claiming the abstract agents
above, and named people for the partner lead, the marketing
lead, the finance partner and the signer>
systems: the fund record (write), the partner portal (write),
the partner record (read), the agreement record (read),
the CRM (read), the campaign plan (read),
the notification channel (write), analytics (read)
data: the eligible activity list <version>, the published fund
rules <version>, <your claims register>, <your brand
guidelines> <version>, the partner's agreement at its
current version
policy:
a request is answered before the activity has to be booked, and a
request that cannot be answered in time is declined rather than
left open
nothing is approved that the published eligible activity list does
not cover, and the list is not reinterpreted per request
the evidence the claim must carry is agreed before the money is
spent, and it is not added to afterwards
a decline names the published rule it rests on
money above <the threshold> is signed by a person, and the signature
is never delegated to an agent
the partner is asked for missing information once, in one list, not
in a series of questions
no money is committed against an agreement that expires before the
activity date
an approval expires on its own date, and the money goes back to the
fund when it does
measures:
cycle time: <days> from the request arriving to the partner answered
coverage: <target> share of requests answered before the booking date
volume: <requests per period>
quality gate: every approval names its evidence list and its expiry,
and every decline names the rule behind it
```
Take it somewhere
Use this process in Google ADK
close
Paste this into an assistant that can read the web, such as Claude, ChatGPT or Cursor. It reads the specification and the current ADK documentation, then writes two files: the workflow, and a note on what did not survive the translation. Read the note first. What a runtime cannot express is the part worth arguing about, and this process is a draft to argue with.
copy the prompt
367 lines · the document is inside it, so nothing else is needed
Convert the business process below into a runnable Google ADK workflow:
one Python file with a Workflow, nodes, routed edges, a JoinNode,
RequestInput gates and a persisting session service.
The document is a reference process written to the Agent Processes
specification. Read the specification before you start, because it defines
terms that look ordinary and are not:
https://agentcatalog.com/spec/agent-processes
Sections 6 (the phase graph), 6.5.1 (exception edges), 6.7.1 (deviations),
7 (automation) and 8 (handoffs) are the ones this conversion turns on.
Then read the current documentation for the primitives you will need, rather
than relying on what you remember of the API:
https://adk.dev/graphs/routes/
nodes, tuple chains, Event(route=), JoinNode, back-edges
https://adk.dev/graphs/human-input/
RequestInput and the rerun_on_resume handoff
https://adk.dev/runtime/resume/
ResumabilityConfig, resuming by invocation id, at-least-once tools
https://adk.dev/graphs/data-handling/
Event.output against state, and the selector syntax in instructions
WHAT THE DOCUMENT ASKS FOR
These hold wherever the process lands, and they matter more than style.
1. Each phase under `phases:` becomes one step, and keeps its name.
2. `after:` gives the edges. `after: a + b` is a join and waits for BOTH.
Reading it as "either" is the defect the specification calls out by name.
3. Every handoff carries a key in square brackets. Each key becomes one field
on the run's state, named exactly as the key with hyphens turned into
underscores, and the sentence beside it becomes that field's comment. The key
is the stable name; the sentence is prose that may be rewritten.
4. A phase MUST NOT begin before its inbound handoff exists. Where that is
checkable, check it in the step rather than assuming it.
5. `automation: never` is a gate a person signs. The run stops there and does
not continue until a person's decision comes back. Do not turn one into a
notification, a log line, or an automatic transition, whatever the queue
looks like.
6. Each line under `deviations:` is a backward or sideways edge, returning to
the phase named on the right. The key in brackets names it, and that name
belongs in the code.
7. A phase whose `after:` reads like "X or Y, whichever could not finish" is an
exception edge: it is entered when those phases FAIL, not when they succeed.
Do not wire it as an ordinary successor.
8. Anything in angle brackets is a blank the adopting organization fills in.
Leave each one as a named constant at the top of the file with a TODO. Do not
invent a value, a threshold or a date.
9. Record the document's `from:` line at the top of the file, so it says which
reference process and which version it was generated from.
10. Run-scoped lines under `run-scoped:` are work that runs alongside the whole
process rather than at one point in it, and a run may not close while one is
unfinished. Say in the code what you did about them, including if the answer
is that the runtime has nowhere to put them.
HOW THAT LOOKS IN GOOGLE ADK
11. Build a `Workflow` from `google.adk.workflow`, and pin `google-adk>=2.0` in
a comment. Do not use `SequentialAgent`, `ParallelAgent` or `LoopAgent`: they
are deprecated in favour of the graph, and they carry their own defects around
state and control flow. The documentation moved to adk.dev, and anything you
remember about nesting agents rather than drawing a graph is out of date.
12. Each phase is one node keeping its name. Take the node kind from how the
phase resolves rather than from taste: a `human:` or `system:` phase is a plain
Python function node, and a `runs` or `convenes` phase is an `Agent`.
13. `after:` gives the edges, written as tuple chains in `edges=[...]`, and the
trigger is the `"START"` keyword. Take the order only from `after:` lines and
never from the order the phases are listed in.
14. `after: a + b` is a `JoinNode`, and it must be guarded, because this is the
worst trap of any runtime here. The join fires when every static predecessor is
marked COMPLETED, nothing ever un-completes a node, and stored outputs are
never cleared. So after a deviation re-runs one arm, the join fires the instant
that arm finishes and hands the next phase LAST PASS'S value for every arm that
did not re-run. It does not stall, it proceeds with stale data, and nothing
logs. Stamp each arm's output with a pass counter or a content hash, and have
the phase after the join compare the stamps and refuse to run when they
disagree.
15. Each line under `deviations:` is a routed back-edge: a router after the
phase on the left returning `Event(route=...)`, named after the key in
brackets, with one arm going back to the phase on the right and one going
forward. An unconditional cycle raises at construction, which is the one place
this model checks your work. Nothing budgets a routed cycle, so add your own
count and stop rather than looping forever.
16. Give every router an explicit `DEFAULT_ROUTE` arm, and route it to a phase
that stops and asks a person. A route value matching no key writes a log
warning, ends that branch, and lets the run finish reporting success with the
rest of the process never having happened.
17. `automation: never` is a `RequestInput` node of its own, never an `Agent`
asking a question. Decorate it `@node(rerun_on_resume=False)` and yield
`RequestInput(message=..., payload=..., response_schema=...)`, so the run
stops, persists, and delivers the person's answer to the node's successor as
its typed input. A resumed workflow runs its tools at least once, so any
irreversible act needs its own duplicate guard.
18. Make the gates durable or say plainly that they are not. Wrap the graph in
`App(..., resumability_config=ResumabilityConfig(is_resumable=True))` and pass
a persisting session service, never the in-memory one. Note in the file that
the command line and the web UI cannot resume a run, so whoever releases these
gates needs an operator surface that somebody has to write.
19. Every `Agent` in the graph gets `mode="single_turn"` and no `sub_agents`.
A non-empty `sub_agents` list silently adds a transfer tool, and a model that
uses it runs a different agent in this node's place while the graph's outgoing
edge fires on schedule regardless: the topology is honoured perfectly and the
work belongs to somebody else.
20. Model failure as a route, not as an exception. A node that raises does not
propagate: the failure is caught, recorded, and shuts the workflow down without
raising to the caller. So a phase that can fail catches its own failure and
returns `Event(route="could-not-finish")`, and the exception phase hangs off
that arm.
21. Keep every blank as a named module-level constant and never interpolate one
into an `instruction=` string. Angle brackets and curly braces are ADK's own
data selector syntax inside instructions, so a blank pasted verbatim stops
being a blank and becomes a selector.
22. `by:` and `not-before:` have no expression, and `@node(timeout=)` is not
one: it is an in-process wall clock that cancels the node and, because failures
are swallowed, ends the run silently rather than recording a missed deadline.
Nothing in `run-scoped:` has an expression either, and it must not be faked as
an ordinary node, because a node has to be reached and has to finish before
anything downstream starts, which is the opposite of what those lines mean.
Leave both out of the graph and name them in the fidelity note.
Produce a second file alongside it, `FIDELITY.md`, and treat it as the more
important of the two. The code is for whoever builds this. The fidelity note
is for whoever has to decide whether this platform suits the process at all,
and that is usually a different person who will never read the code.
It has three parts.
**What came across.** Briefly: how many phases became steps, how many handoff
keys became state fields, which gates stop the run, which deviations became
edges. Counts and names, not reassurance.
**What did not, and what was done instead.** One entry per gap. For each one,
say what the document requires, what the platform can actually express, what
you did in its place, and what breaks if somebody later removes your
workaround. This last part matters most: a workaround nobody understands is a
workaround somebody deletes.
**What a person still has to decide.** The blanks are not a translation
failure, they are the point of a reference process, so list what has to be
filled in before this could run against anything real, and say which of those
choices the platform constrains.
Write it in plain English for somebody who has not read the specification, and
do not soften it. A translation of a reference process is a draft to argue
with, not a build artifact, and the honest account of what was lost is the most
useful thing you will produce.
Here is the process document.
```
PROCESS: approve a fund request id: <team>/approve-a-fund-request v1
from: ref/prt/approve-a-fund-request v1
owner: <who> effective: <date>
trigger: a partner submits a request to spend fund money, through <your
partner portal>
watch: record=<fund request> system=<your partner portal>
change=<a partner submits a request to spend fund
money>
concurrency: runs may overlap freely - one request is one run, and a
partner may have <how many> requests open at once
goal: every request answered within <days> of arriving and never later
than <days> before the activity has to be booked, with the amount
committed and the evidence the claim must carry agreed up front
phases:
take-in-request - system: the request lands with the activity, the
date, the amount asked for and the partner
owner: partner-manager after: trigger
automation: <level>
check-complete - runs assessment: every field the form asks for,
including the dates and the quoted costs
owner: partner-manager after: take-in-request
automation: <level>
check-entitlement - runs assessment: the agreement in force at the
activity date, the tier current, and nothing
outstanding from an earlier claim
owner: partner-manager after: check-complete
automation: <level>
check-eligible - runs assessment: the activity scored against the
published eligible activity list at its version
owner: fund-allocator after: check-entitlement
automation: <level>
check-balance - runs assessment: the amount asked for against
what the partner has left uncommitted, and
against <the cap per activity>
owner: fund-allocator after: check-eligible
automation: <level>
read-history - runs collect-and-report: what this partner
claimed before, what the activity produced, and
what was cut from the last claim
owner: partner-monitor after: check-balance
automation: <level>
ask-marketing - convenes briefing: the activity set beside the
campaigns and events already planned for that
market and that quarter
owner: <your marketing lead role>
after: read-history by: <days>
automation: <level>
agree-proof - convenes decide-and-announce: the evidence the
claim will have to carry, item by item, named
before the money is spent
owner: claim-check after: ask-marketing
automation: <level>
agree-targets - convenes decide-and-announce: what the activity
owes back, in numbers, and the date they are due
owner: <your partner lead role>
after: agree-proof automation: <level>
price-share - human: the organization's share worked out from
the match, the caps and what the partner pays
owner: fund-allocator after: agree-targets
automation: <level>
ask-missing - human: one list of questions to the partner, sent
once, with the date an answer is needed by
owner: partner-manager
after: check-complete or ask-marketing, whichever
could not finish
by: <days> automation: <level>
decide-request - convenes decide-and-announce: approved, approved
at a smaller amount, or declined, with the reason
written in the terms of the published rules
owner: <your partner lead role>
after: price-share by: <days>
automation: <level>
approve-amount - convenes approval: <who> signs any amount over
<the threshold>, as a named signer
owner: <your finance role>
after: decide-request by: <days>
automation: never
commit-money - system: the amount held against the partner's
fund balance, with the expiry date on the hold
owner: fund-allocator after: approve-amount
automation: <level>
answer-partner - human: the decision in writing, with the amount,
the conditions, the evidence required and the
claim deadline
owner: partner-manager
after: commit-money + decide-request
by: <days> automation: <level>
hand-to-marketing - convenes briefing: the approved activity handed
to the marketing process that runs it, with the
partner's obligations attached
owner: <your marketing lead role>
after: answer-partner automation: <level>
record-decision - convenes debrief: the decision and the reason,
written where the next request can read it
owner: fund-allocator
after: answer-partner + hand-to-marketing
automation: <level>
run-scoped:
clock - runs roll-call owner: partner-manager
every: <cadence>
from: take-in-request until: answer-partner
budget - runs allocate-and-reconcile owner: fund-allocator
from: commit-money until: run close
handoffs:
take-in-request -> check-complete [fund-request]: the request as the
partner wrote it, with the date it arrived and the date the
activity must be booked by
check-complete -> check-entitlement [completed-request]: the complete
request, with every quoted cost and its supplier
check-entitlement -> check-eligible [entitlement-check]: the
agreement, the tier and any open claim, each read at a date
check-eligible -> check-balance [eligibility-check]: the activity
matched to a line on the eligible list, or the line it fails
against
check-balance -> read-history [fund-balance]: what the partner has
left, what is already committed, and the distance from the caps
read-history -> ask-marketing [partner-history]: what this partner's
last activities cost and what they produced, against what they
promised
ask-marketing -> agree-proof [marketing-fit]: whether the activity
fits the plan, what marketing wants changed, and which marketing
process will run it
agree-proof -> agree-targets [evidence-list]: the evidence list the
claim will be checked against, at a version
agree-targets -> price-share [return-targets]: the numbers the
activity owes back and the date they are due
price-share -> decide-request [cost-split]: the organization's share,
the partner's share, and the caps each one was tested against
ask-missing -> check-entitlement [partner-answer]: the partner's
answer, and the date it arrived, so the checks resume where they
stopped
decide-request -> approve-amount [request-decision]: the decision,
the amount, and every condition attached to it
approve-amount -> commit-money [signed-amount]: the signed amount. A
change to the activity, the date or the amount voids the signature
commit-money -> answer-partner [fund-hold]: the hold on the fund, its
reference and the date it expires
answer-partner -> hand-to-marketing [approved-activity]: the approved
activity, the money, the evidence required, and what the partner
owes back
hand-to-marketing -> record-decision [marketing-run]: the marketing
run the activity now belongs to, and its identifier
deviations:
check-entitlement -> decide-request [agreement-lapsed]: the agreement
has lapsed or an earlier claim is still open, so the request goes
straight to the decision as a decline and the eligibility check,
the balance check, the marketing view and the pricing are not run
check-eligible -> decide-request [activity-not-eligible]: the
activity is not on the published list, so the request goes straight
to the decision and the balance check, the marketing view and the
pricing are not run
check-balance -> decide-request [fund-will-not-cover]: the fund will
not cover the amount, so the request goes straight to the decision
to be declined or approved smaller, and the marketing view and the
pricing are not run
approve-amount -> decide-request [signer-refuses]: the signer will
not sign the amount, so the request is decided again against the
lines the signer named
bindings:
roster: <who holds each role - agents claiming the abstract agents
above, and named people for the partner lead, the marketing
lead, the finance partner and the signer>
systems: the fund record (write), the partner portal (write),
the partner record (read), the agreement record (read),
the CRM (read), the campaign plan (read),
the notification channel (write), analytics (read)
data: the eligible activity list <version>, the published fund
rules <version>, <your claims register>, <your brand
guidelines> <version>, the partner's agreement at its
current version
policy:
a request is answered before the activity has to be booked, and a
request that cannot be answered in time is declined rather than
left open
nothing is approved that the published eligible activity list does
not cover, and the list is not reinterpreted per request
the evidence the claim must carry is agreed before the money is
spent, and it is not added to afterwards
a decline names the published rule it rests on
money above <the threshold> is signed by a person, and the signature
is never delegated to an agent
the partner is asked for missing information once, in one list, not
in a series of questions
no money is committed against an agreement that expires before the
activity date
an approval expires on its own date, and the money goes back to the
fund when it does
measures:
cycle time: <days> from the request arriving to the partner answered
coverage: <target> share of requests answered before the booking date
volume: <requests per period>
quality gate: every approval names its evidence list and its expiry,
and every decline names the rule behind it
```
One run
A simulation of one run
The activities are on the left, whoever is doing the active one is on the right, and the record of the run builds up as it goes.
This run is built from the same rows as the diagram above: the left column is the activity list, the captions are the activity lines, the cast is the roster, and the labels on the wires are what the handoffs say actually passes.
Adoption
What you fill in
46 blanks to fill. Everything else is the process.
this process
from: ref/prt/approve-a-fund-request v1
Copy this line into your own document. It never claims this process is running anywhere; it records which draft yours started from, and it is what lets the catalog tell you when this one changes.
The header. Your own id, an owner, and the date it takes effect. One line records where it came from, and that line is what lets the catalog tell you when this reference process changes.
The roster. Which agent takes each activity, and which person takes each of the human ones. The process already names what it needs, so this is a lookup rather than a design exercise.
The numbers. Dates, budgets, cadences, and the targets in the measures block. Nothing here can be a reference value, because a target nobody chose is a target nobody meets.