Catalog / Business processes / Marketing / Idea-to-Asset / Plan Content Calendar
reference process · marketing · 15 activities · 15 on the roster
Plan Content Calendar
A planning period opens and the department has to settle what it will publish in that period. A coordinator takes in the goals the period was given, reads what the last period actually delivered, lists the work already in flight and the dates that are already fixed, and collects the topics every agent wants made. Those candidates are weighed against what people are searching for, what the site already covers, and how much the production agents can carry. The people who decide cut the list to what the period will hold, the agreed schedule is published where every content process reads it, and each line becomes an approved request that a run of long-form content, a refresh cycle, a newsletter issue or a landing page starts from. This process publishes nothing of its own. What it produces is a set of commitments that other processes work from.
The walk
The document
One run
Adoption
The activities
What happens in a run
15 activities from a planning period opens to the slate, its owners and its dates are agreed, one of them a gate a person has to sign. Drag the diagram to move along it.
Plan Content Calendar a planning period opens → the slate, its owners and its dates are agreed
no candidate meets a goal a topic cannot be cleared cut past what capacity allows a fixed date moves a planning period opens 1 Take in the Period's Goals what the period has to deliver, and by when 2 Read the Closed Period what published, what slipped, and how it did 3 List What Is Already Comm… pieces in flight and the dates already fixed 4 Collect the Topic Candida… every agent puts forward what it wants made 5 Read the Search Demand the questions people ask, with the numbers 6 Check the Library for Ove… where a live page already covers the topic 7 Size the Production Capac… how much work the makers can carry this period 8 Score the Candidates each topic set against the goals and the evidence 9 Check What Needs Clearing topics needing a claim, a permission or a legal read 10 Draft the Calendar a slate with a format, an agent and a date on each 11 Agree the Calendar the deciders cut it to what the period can carry a person signs · never an agent 12 Publish the Calendar the agreed schedule where every agent reads it 13 Brief the Department every agent that makes or promotes hears the slate 14 Hand over the Approved To… each topic becomes a request a run can start from 15 Record What the Plan Rest… the assumptions, and the date the slate is re-cut the slate, its owners and its dates are agreed
The roster this process needs
Hover a name to see the activities it holds. A dashed one is a person, and stays one.
The document
The document, with the blanks marked
Everything in amber is yours to fill in: who owns it, when it takes effect, which platforms, which numbers, and who holds each activity. Everything else is the process, and it is the same wherever it is run.
Use in LangGraph
Use in Agent Framework
Use in CrewAI
Use in Google ADK
PROCESS: content calendar id: <team> /content-calendar v1
from: ref/mkt/content-calendar v1
owner: <who> effective: <date>
trigger: a planning period opens on <your planning cadence>
watch: every=<your planning cadence>
concurrency: one slate per period - the next period may open <how long>
before the current one closes
goal: an agreed slate of topics, each with a format, a producing agent
and a publish date, published where every content process reads
it and handed over as approved requests
phases:
take-in-goals - human: read what the period has to deliver, for
whom and by when. <who> confirms it
owner: decision-coordinator after: trigger
automation: <level>
read-period - runs collect-and-report: what published, what
slipped, and how each piece did against its promise
owner: reporting-manager after: trigger
by: <days> automation: <level>
list-commitments - human: the pieces already in production and the
dates the period cannot move, with the reason each
date is fixed
owner: content-manager after: take-in-goals
automation: <level>
collect-topics - runs collect-and-report: every agent is asked the
same question, and each candidate keeps the agent
and the reason it came from
owner: decision-coordinator
after: read-period + list-commitments
by: <days> automation: <level>
search-demand - human: the questions people ask on each candidate
subject, each with its demand figure and the date
it was pulled
owner: search-optimizer after: collect-topics
by: <days> automation: <level>
library-overlap - runs collect-and-report: the live pages that
already answer a candidate, and how they perform
owner: content-librarian after: collect-topics
by: <days> automation: <level>
size-capacity - human: how much work each production agent can
carry this period, after the commitments already
listed
owner: content-manager after: list-commitments
automation: <level>
score-candidates - runs assessment: each candidate scored against the
period's goals, the demand, the overlap and the
capacity, with the reason behind every verdict
owner: decision-coordinator
after: search-demand + library-overlap
+ size-capacity
by: <days> automation: <level>
clearing-check - runs assessment: the candidates that rest on a
claim, need somebody's permission, or raise a legal
question, each carrying the rule that flagged it
owner: standards-keeper after: score-candidates
by: <days> automation: <level>
draft-calendar - human: the slate, each line carrying a format, a
producing agent, a publish date and its cleared
status
owner: content-manager after: clearing-check
by: <days> automation: <level>
agree-calendar - convenes approval: the people who decide cut the
slate and sign it, as named signers, against a
version of the calendar
owner: decision-coordinator after: draft-calendar
by: <days> automation: never
publish-calendar - human: the agreed slate at a version, on the one
schedule every content process reads
owner: content-manager after: agree-calendar
automation: <level>
brief-department - convenes briefing: every agent that makes or
promotes hears the same slate at once
owner: decision-coordinator after: publish-calendar
automation: <level>
hand-over-topics - runs decide-and-announce: each line becomes an
approved request, and every agent hears which
requests it owns and from when
owner: content-manager after: brief-department
automation: <level>
record-basis - convenes debrief: what the plan rests on, what was
not taken and why, and the date the slate comes
back up
owner: decision-coordinator after: hand-over-topics
automation: <level>
run-scoped:
status - runs roll-call owner: decision-coordinator
every: <cadence>
from: collect-topics until: agree-calendar
capacity - runs collect-and-report owner: content-manager
every: <cadence>
from: size-capacity until: agree-calendar
handoffs:
take-in-goals -> list-commitments [period-goals]: what the period
has to deliver, in lines each candidate can be tested against
read-period -> collect-topics [closed-period]: last period's slate
set beside what it actually published, with the reason for every
piece that slipped
list-commitments -> collect-topics [commitments]: the pieces already
in production and the dates that cannot move
list-commitments -> size-capacity [commitments-for-capacity]: the
same commitments, so capacity is counted against what those
commitments leave free
collect-topics -> search-demand [topic-candidates]: the candidate
subjects, so demand is read against what the department actually
put forward
collect-topics -> library-overlap [candidates-for-overlap]: the same
candidates, so overlap is read against the whole library
search-demand -> score-candidates [demand-figures]: the demand
figure for each subject and the date it was pulled
library-overlap -> score-candidates [overlapping-pages]: the live
pages that already answer a candidate, with the numbers those
pages are earning
size-capacity -> score-candidates [production-capacity]: what each
production agent can carry this period, counted in pieces of work
score-candidates -> clearing-check [ranked-candidates]: the ranked
candidates, each with the evidence its score rests on
clearing-check -> draft-calendar [clearing-flags]: the flagged
topics, each naming the rule that flagged it and the person who
has to read it
draft-calendar -> agree-calendar [draft-slate]: the slate at a
version, with what was left off it and why
agree-calendar -> publish-calendar [agreed-slate]: the cut slate at
the signed version, and anyone who disagreed with it
publish-calendar -> brief-department [published-slate]: the
published slate and the date it applies from
brief-department -> hand-over-topics [slate-as-heard]: the slate as
every agent heard it
hand-over-topics -> record-basis [approved-requests]: the approved
requests, naming the agent that took each one
deviations:
score-candidates -> collect-topics [no-candidate-meets-a-goal]: no
candidate stands against one of the goals the period was given, so
candidates are collected again for that goal
clearing-check -> score-candidates [topic-cannot-be-cleared]: a
topic rests on a claim the register does not support or needs a
permission nobody has, so it is scored again and cut or held
agree-calendar -> draft-calendar [cut-past-capacity]: the people who
decide cut more than the draft expected, so the slate is drafted
again around what is left
publish-calendar -> draft-calendar [fixed-date-moves]: a fixed date
moves after the calendar publishes, so the slate is drafted again
and published as a new version
any -> clearing-check [standards-changed]: the standards come back
at a new version, and any topic that rested on a rule that changed
goes through the clearing check again before its run starts
bindings:
roster: <who holds each role - agents claiming the abstract agents
above, and named people for leadership, legal and rights>
systems: the content plan and its schedule (write), the content
inventory (read), the decision record (write),
analytics (read), search demand data (read),
the standards store (read), the notification channel (write)
data: <your claims register> , the marketing standards <version> ,
the content inventory <version> , the period's goals
policy:
a date on the published slate is a commitment, and only the people
who decide change it
a topic flagged in the clearing check does not enter the slate until
the person the flag names has read it
nothing enters the slate without a format, a producing agent and a date
a candidate that was not taken is recorded with the reason, so the
agent that put it forward gets an answer
the slate is published in one place, and work started from anywhere
else is running on a commitment nobody agreed to
a change after the slate is signed goes back through the approval and
publishes as a new version
measures:
cycle time: <target> from the period opening to the published slate
volume: <topics per period>
coverage: <how much> of the period's capacity is committed at
publication
quality gate: nothing sits on the slate without a producing agent, a
date and a cleared status
Copy
Take it somewhere
Use this process in LangGraph
close
Paste this into an assistant that can read the web, such as Claude, ChatGPT or Cursor. It reads the specification and the current LangGraph documentation, then writes two files: the graph, and a note on what did not survive the translation. Read the note first. What a runtime cannot express is the part worth arguing about, and this process is a draft to argue with.
copy the prompt
296 lines · the document is inside it, so nothing else is needed
Convert the business process below into a runnable LangGraph graph:
one Python file with a TypedDict state, a StateGraph, nodes, edges,
conditional edges and a checkpointer.
The document is a reference process written to the Agent Processes
specification. Read the specification before you start, because it defines
terms that look ordinary and are not:
https://agentcatalog.com/spec/agent-processes
Sections 6 (the phase graph), 6.5.1 (exception edges), 6.7.1 (deviations),
7 (automation) and 8 (handoffs) are the ones this conversion turns on.
Then read the current documentation for the primitives you will need, rather
than relying on what you remember of the API:
https://docs.langchain.com/oss/python/langgraph/interrupts
interrupt() and Command(resume=), which is how a gate stops a run
https://reference.langchain.com/python/langgraph/graph/state/StateGraph
StateGraph, add_edge, add_conditional_edges, defer
WHAT THE DOCUMENT ASKS FOR
These hold wherever the process lands, and they matter more than style.
1. Each phase under `phases:` becomes one step, and keeps its name.
2. `after:` gives the edges. `after: a + b` is a join and waits for BOTH.
Reading it as "either" is the defect the specification calls out by name.
3. Every handoff carries a key in square brackets. Each key becomes one field
on the run's state, named exactly as the key with hyphens turned into
underscores, and the sentence beside it becomes that field's comment. The key
is the stable name; the sentence is prose that may be rewritten.
4. A phase MUST NOT begin before its inbound handoff exists. Where that is
checkable, check it in the step rather than assuming it.
5. `automation: never` is a gate a person signs. The run stops there and does
not continue until a person's decision comes back. Do not turn one into a
notification, a log line, or an automatic transition, whatever the queue
looks like.
6. Each line under `deviations:` is a backward or sideways edge, returning to
the phase named on the right. The key in brackets names it, and that name
belongs in the code.
7. A phase whose `after:` reads like "X or Y, whichever could not finish" is an
exception edge: it is entered when those phases FAIL, not when they succeed.
Do not wire it as an ordinary successor.
8. Anything in angle brackets is a blank the adopting organization fills in.
Leave each one as a named constant at the top of the file with a TODO. Do not
invent a value, a threshold or a date.
9. Record the document's `from:` line at the top of the file, so it says which
reference process and which version it was generated from.
10. Run-scoped lines under `run-scoped:` are work that runs alongside the whole
process rather than at one point in it, and a run may not close while one is
unfinished. Say in the code what you did about them, including if the answer
is that the runtime has nowhere to put them.
HOW THAT LOOKS IN LANGGRAPH
11. A phase is a node added with `add_node`, under the phase's own name.
12. The state is a TypedDict. Each handoff key is one field on it.
13. A join is the trap. `add_edge(["a", "b"], "c")` looks right and releases
once: when a backward edge re-enters ONE arm, the joined node never runs
again, and the run ends early reporting success rather than raising. Mark the
joined node `defer=True` and re-check inside it that both inbound handoffs
exist.
14. A gate is `interrupt()` inside the node, resumed with `Command(resume=...)`.
The platform lets anything at all call resume, so require the resumed value to
name a person and a date and refuse anything else. Say in the fidelity note
that this proves only that whoever resumed typed a name, because
`Command(resume=True)` from a scheduled job is indistinguishable from a person
signing.
15. A deviation is `add_conditional_edges` with a routing function named after
the key in brackets.
16. Pass a durable checkpointer rather than taking the in-memory default. The
gates wait days, and the default loses every paused run on restart.
17. Leave every phase body unimplemented, raising until somebody registers an
implementation. The automation level is a blank, so writing a body would
answer on the adopter's behalf whether an agent may do that work.
Produce a second file alongside it, `FIDELITY.md`, and treat it as the more
important of the two. The code is for whoever builds this. The fidelity note
is for whoever has to decide whether this platform suits the process at all,
and that is usually a different person who will never read the code.
It has three parts.
**What came across.** Briefly: how many phases became steps, how many handoff
keys became state fields, which gates stop the run, which deviations became
edges. Counts and names, not reassurance.
**What did not, and what was done instead.** One entry per gap. For each one,
say what the document requires, what the platform can actually express, what
you did in its place, and what breaks if somebody later removes your
workaround. This last part matters most: a workaround nobody understands is a
workaround somebody deletes.
**What a person still has to decide.** The blanks are not a translation
failure, they are the point of a reference process, so list what has to be
filled in before this could run against anything real, and say which of those
choices the platform constrains.
Write it in plain English for somebody who has not read the specification, and
do not soften it. A translation of a reference process is a draft to argue
with, not a build artifact, and the honest account of what was lost is the most
useful thing you will produce.
Here is the process document.
```
PROCESS: content calendar id: <team>/content-calendar v1
from: ref/mkt/content-calendar v1
owner: <who> effective: <date>
trigger: a planning period opens on <your planning cadence>
watch: every=<your planning cadence>
concurrency: one slate per period - the next period may open <how long>
before the current one closes
goal: an agreed slate of topics, each with a format, a producing agent
and a publish date, published where every content process reads
it and handed over as approved requests
phases:
take-in-goals - human: read what the period has to deliver, for
whom and by when. <who> confirms it
owner: decision-coordinator after: trigger
automation: <level>
read-period - runs collect-and-report: what published, what
slipped, and how each piece did against its promise
owner: reporting-manager after: trigger
by: <days> automation: <level>
list-commitments - human: the pieces already in production and the
dates the period cannot move, with the reason each
date is fixed
owner: content-manager after: take-in-goals
automation: <level>
collect-topics - runs collect-and-report: every agent is asked the
same question, and each candidate keeps the agent
and the reason it came from
owner: decision-coordinator
after: read-period + list-commitments
by: <days> automation: <level>
search-demand - human: the questions people ask on each candidate
subject, each with its demand figure and the date
it was pulled
owner: search-optimizer after: collect-topics
by: <days> automation: <level>
library-overlap - runs collect-and-report: the live pages that
already answer a candidate, and how they perform
owner: content-librarian after: collect-topics
by: <days> automation: <level>
size-capacity - human: how much work each production agent can
carry this period, after the commitments already
listed
owner: content-manager after: list-commitments
automation: <level>
score-candidates - runs assessment: each candidate scored against the
period's goals, the demand, the overlap and the
capacity, with the reason behind every verdict
owner: decision-coordinator
after: search-demand + library-overlap
+ size-capacity
by: <days> automation: <level>
clearing-check - runs assessment: the candidates that rest on a
claim, need somebody's permission, or raise a legal
question, each carrying the rule that flagged it
owner: standards-keeper after: score-candidates
by: <days> automation: <level>
draft-calendar - human: the slate, each line carrying a format, a
producing agent, a publish date and its cleared
status
owner: content-manager after: clearing-check
by: <days> automation: <level>
agree-calendar - convenes approval: the people who decide cut the
slate and sign it, as named signers, against a
version of the calendar
owner: decision-coordinator after: draft-calendar
by: <days> automation: never
publish-calendar - human: the agreed slate at a version, on the one
schedule every content process reads
owner: content-manager after: agree-calendar
automation: <level>
brief-department - convenes briefing: every agent that makes or
promotes hears the same slate at once
owner: decision-coordinator after: publish-calendar
automation: <level>
hand-over-topics - runs decide-and-announce: each line becomes an
approved request, and every agent hears which
requests it owns and from when
owner: content-manager after: brief-department
automation: <level>
record-basis - convenes debrief: what the plan rests on, what was
not taken and why, and the date the slate comes
back up
owner: decision-coordinator after: hand-over-topics
automation: <level>
run-scoped:
status - runs roll-call owner: decision-coordinator
every: <cadence>
from: collect-topics until: agree-calendar
capacity - runs collect-and-report owner: content-manager
every: <cadence>
from: size-capacity until: agree-calendar
handoffs:
take-in-goals -> list-commitments [period-goals]: what the period
has to deliver, in lines each candidate can be tested against
read-period -> collect-topics [closed-period]: last period's slate
set beside what it actually published, with the reason for every
piece that slipped
list-commitments -> collect-topics [commitments]: the pieces already
in production and the dates that cannot move
list-commitments -> size-capacity [commitments-for-capacity]: the
same commitments, so capacity is counted against what those
commitments leave free
collect-topics -> search-demand [topic-candidates]: the candidate
subjects, so demand is read against what the department actually
put forward
collect-topics -> library-overlap [candidates-for-overlap]: the same
candidates, so overlap is read against the whole library
search-demand -> score-candidates [demand-figures]: the demand
figure for each subject and the date it was pulled
library-overlap -> score-candidates [overlapping-pages]: the live
pages that already answer a candidate, with the numbers those
pages are earning
size-capacity -> score-candidates [production-capacity]: what each
production agent can carry this period, counted in pieces of work
score-candidates -> clearing-check [ranked-candidates]: the ranked
candidates, each with the evidence its score rests on
clearing-check -> draft-calendar [clearing-flags]: the flagged
topics, each naming the rule that flagged it and the person who
has to read it
draft-calendar -> agree-calendar [draft-slate]: the slate at a
version, with what was left off it and why
agree-calendar -> publish-calendar [agreed-slate]: the cut slate at
the signed version, and anyone who disagreed with it
publish-calendar -> brief-department [published-slate]: the
published slate and the date it applies from
brief-department -> hand-over-topics [slate-as-heard]: the slate as
every agent heard it
hand-over-topics -> record-basis [approved-requests]: the approved
requests, naming the agent that took each one
deviations:
score-candidates -> collect-topics [no-candidate-meets-a-goal]: no
candidate stands against one of the goals the period was given, so
candidates are collected again for that goal
clearing-check -> score-candidates [topic-cannot-be-cleared]: a
topic rests on a claim the register does not support or needs a
permission nobody has, so it is scored again and cut or held
agree-calendar -> draft-calendar [cut-past-capacity]: the people who
decide cut more than the draft expected, so the slate is drafted
again around what is left
publish-calendar -> draft-calendar [fixed-date-moves]: a fixed date
moves after the calendar publishes, so the slate is drafted again
and published as a new version
any -> clearing-check [standards-changed]: the standards come back
at a new version, and any topic that rested on a rule that changed
goes through the clearing check again before its run starts
bindings:
roster: <who holds each role - agents claiming the abstract agents
above, and named people for leadership, legal and rights>
systems: the content plan and its schedule (write), the content
inventory (read), the decision record (write),
analytics (read), search demand data (read),
the standards store (read), the notification channel (write)
data: <your claims register>, the marketing standards <version>,
the content inventory <version>, the period's goals
policy:
a date on the published slate is a commitment, and only the people
who decide change it
a topic flagged in the clearing check does not enter the slate until
the person the flag names has read it
nothing enters the slate without a format, a producing agent and a date
a candidate that was not taken is recorded with the reason, so the
agent that put it forward gets an answer
the slate is published in one place, and work started from anywhere
else is running on a commitment nobody agreed to
a change after the slate is signed goes back through the approval and
publishes as a new version
measures:
cycle time: <target> from the period opening to the published slate
volume: <topics per period>
coverage: <how much> of the period's capacity is committed at
publication
quality gate: nothing sits on the slate without a producing agent, a
date and a cleared status
```
Take it somewhere
Use this process in Microsoft Agent Framework
close
Paste this into an assistant that can read the web, such as Claude, ChatGPT or Cursor. It reads the specification and the current Agent Framework documentation, then writes two files: the workflow, and a note on what did not survive the translation. Read the note first. What a runtime cannot express is the part worth arguing about, and this process is a draft to argue with.
copy the prompt
351 lines · the document is inside it, so nothing else is needed
Convert the business process below into a runnable Microsoft Agent Framework workflow:
one Python file with Executor classes, a WorkflowBuilder, typed edges,
request_info gates and durable checkpoint storage.
The document is a reference process written to the Agent Processes
specification. Read the specification before you start, because it defines
terms that look ordinary and are not:
https://agentcatalog.com/spec/agent-processes
Sections 6 (the phase graph), 6.5.1 (exception edges), 6.7.1 (deviations),
7 (automation) and 8 (handoffs) are the ones this conversion turns on.
Then read the current documentation for the primitives you will need, rather
than relying on what you remember of the API:
https://learn.microsoft.com/en-us/agent-framework/workflows/human-in-the-loop
ctx.request_info, @response_handler, and answering a parked run later
https://learn.microsoft.com/en-us/agent-framework/workflows/checkpoints
what a checkpoint holds, and allowed_checkpoint_types
https://learn.microsoft.com/en-us/agent-framework/concepts/workflows/edges
add_edge with condition, add_fan_in_edges, add_switch_case_edge_group
https://learn.microsoft.com/en-us/agent-framework/concepts/workflows/state
ctx.set_state and ctx.get_state as they actually are today
WHAT THE DOCUMENT ASKS FOR
These hold wherever the process lands, and they matter more than style.
1. Each phase under `phases:` becomes one step, and keeps its name.
2. `after:` gives the edges. `after: a + b` is a join and waits for BOTH.
Reading it as "either" is the defect the specification calls out by name.
3. Every handoff carries a key in square brackets. Each key becomes one field
on the run's state, named exactly as the key with hyphens turned into
underscores, and the sentence beside it becomes that field's comment. The key
is the stable name; the sentence is prose that may be rewritten.
4. A phase MUST NOT begin before its inbound handoff exists. Where that is
checkable, check it in the step rather than assuming it.
5. `automation: never` is a gate a person signs. The run stops there and does
not continue until a person's decision comes back. Do not turn one into a
notification, a log line, or an automatic transition, whatever the queue
looks like.
6. Each line under `deviations:` is a backward or sideways edge, returning to
the phase named on the right. The key in brackets names it, and that name
belongs in the code.
7. A phase whose `after:` reads like "X or Y, whichever could not finish" is an
exception edge: it is entered when those phases FAIL, not when they succeed.
Do not wire it as an ordinary successor.
8. Anything in angle brackets is a blank the adopting organization fills in.
Leave each one as a named constant at the top of the file with a TODO. Do not
invent a value, a threshold or a date.
9. Record the document's `from:` line at the top of the file, so it says which
reference process and which version it was generated from.
10. Run-scoped lines under `run-scoped:` are work that runs alongside the whole
process rather than at one point in it, and a run may not close while one is
unfinished. Say in the code what you did about them, including if the answer
is that the runtime has nowhere to put them.
HOW THAT LOOKS IN MICROSOFT AGENT FRAMEWORK
11. Write for Python, and read those pages before writing a line. This API has
moved: `set_shared_state`, `RequestInfoExecutor`, `RequestInfoMessage` and
`send_responses_streaming` are all in the training data and none of them exist
any more. The .NET workflow API differs in kind rather than in spelling, so a
file written for one does not port by renaming.
12. A phase is a class deriving from `Executor` whose `super().__init__(id=...)`
takes the phase name verbatim. The id is not cosmetic: a checkpoint stores a
signature over the topology and the executor ids, so an id built from a run, a
timestamp or a counter cannot be resumed into.
13. Give each phase a `@handler` method and move work on with
`await ctx.send_message(...)`. A handler that returns without sending is a dead
end: the branch stops, the run converges, and it reports success. So a phase
you are deliberately leaving unimplemented must still send a placeholder
onward. Do not stub with `raise NotImplementedError`, which fails the run
instead of leaving it runnable.
14. `after: a` is `builder.add_edge(a, b)`. `after: a + b` is
`builder.add_fan_in_edges([a, b], target)`, and the target's handler must be
annotated `list[T]`, because a fan-in delivers one aggregated list rather than
the separate messages. A handler typed for the single value is dropped as a
mismatch with nothing raised.
15. The join is the trap here, and it is the opposite of LangGraph's. The
barrier re-arms: it clears its buffer when it fires and then demands a fresh
message from every source. So a deviation that re-enters ONE arm parks the
run forever waiting for an arm that will not run again, and the workflow ends
IDLE reporting success. Wherever a deviation re-enters one arm of a join,
replace the barrier with an ordinary edge from each arm into a small executor
that records each arrival with `ctx.set_state` and only forwards when every
expected key is present, and say in a comment that putting `add_fan_in_edges`
back reintroduces the stall.
16. A phase that is both a join target and a deviation target needs two
handlers, one annotated `list[T]` for the barrier and one annotated `T` for the
backward message. Write only the list handler and every backward edge into it
is discarded as a type mismatch, silently.
17. `automation: never` is `await ctx.request_info(request_data=...,
response_type=...)` inside the phase, answered by a `@response_handler` on the
same executor whose annotations match those exact types. The run parks at
`IDLE_WITH_PENDING_REQUESTS` and the host answers with
`workflow.run(stream=True, responses={request_id: value})`. If no handler
matches the pair, the framework logs a warning and parks anyway, so the gate
reads as working right up until somebody asks why the approval did not take.
18. A gate is only a gate if the wait survives a restart, so pass
`checkpoint_storage=FileCheckpointStorage(...)` to the builder. Checkpointing
is off by default and `InMemoryCheckpointStorage` reads as configured while
persisting nothing. Register every handoff payload type in
`allowed_checkpoint_types`, or the first restore raises. Anything an executor
keeps as an instance attribute is absent after a restore unless you export it
from `on_checkpoint_save` and read it back in `on_checkpoint_restore`, and it
comes back empty rather than missing.
19. Each line under `deviations:` is `builder.add_edge(source, earlier,
condition=fn)` with `fn` named after the key. Cycles are legal and unchecked,
but raise `max_iterations` well above its default of 100, because several live
cycles will exhaust a budget sized for a straight line and fail with a message
about convergence that reads like a broken graph. Keep the ordinary forward
edge unconditional and add each deviation beside it: a condition that returns
false is dropped with no event, so a forward path expressed as a condition
dies silently on every normal run, which is most of them.
20. Handoff values go in `ctx.set_state(key, value)` and come back from
`ctx.get_state(key)`, untyped and unchecked. A write is visible to its writer
at once and to everyone else only in the next superstep, and two writers of one
key in a superstep keep the last write. Never read a key in the same superstep
another phase wrote it.
21. There are no timers, no deadlines and no scheduled wakes. Nothing in
`run-scoped:` becomes an executor and `by:` has no expression at all, so write
them as comments naming where they start and stop, and say plainly in the
fidelity note that a run can close over an unfinished run-scoped line. Do not
fake a deadline with a sleep inside a handler, which blocks the whole superstep
barrier, and never let an expiring wait release a gate.
Produce a second file alongside it, `FIDELITY.md`, and treat it as the more
important of the two. The code is for whoever builds this. The fidelity note
is for whoever has to decide whether this platform suits the process at all,
and that is usually a different person who will never read the code.
It has three parts.
**What came across.** Briefly: how many phases became steps, how many handoff
keys became state fields, which gates stop the run, which deviations became
edges. Counts and names, not reassurance.
**What did not, and what was done instead.** One entry per gap. For each one,
say what the document requires, what the platform can actually express, what
you did in its place, and what breaks if somebody later removes your
workaround. This last part matters most: a workaround nobody understands is a
workaround somebody deletes.
**What a person still has to decide.** The blanks are not a translation
failure, they are the point of a reference process, so list what has to be
filled in before this could run against anything real, and say which of those
choices the platform constrains.
Write it in plain English for somebody who has not read the specification, and
do not soften it. A translation of a reference process is a draft to argue
with, not a build artifact, and the honest account of what was lost is the most
useful thing you will produce.
Here is the process document.
```
PROCESS: content calendar id: <team>/content-calendar v1
from: ref/mkt/content-calendar v1
owner: <who> effective: <date>
trigger: a planning period opens on <your planning cadence>
watch: every=<your planning cadence>
concurrency: one slate per period - the next period may open <how long>
before the current one closes
goal: an agreed slate of topics, each with a format, a producing agent
and a publish date, published where every content process reads
it and handed over as approved requests
phases:
take-in-goals - human: read what the period has to deliver, for
whom and by when. <who> confirms it
owner: decision-coordinator after: trigger
automation: <level>
read-period - runs collect-and-report: what published, what
slipped, and how each piece did against its promise
owner: reporting-manager after: trigger
by: <days> automation: <level>
list-commitments - human: the pieces already in production and the
dates the period cannot move, with the reason each
date is fixed
owner: content-manager after: take-in-goals
automation: <level>
collect-topics - runs collect-and-report: every agent is asked the
same question, and each candidate keeps the agent
and the reason it came from
owner: decision-coordinator
after: read-period + list-commitments
by: <days> automation: <level>
search-demand - human: the questions people ask on each candidate
subject, each with its demand figure and the date
it was pulled
owner: search-optimizer after: collect-topics
by: <days> automation: <level>
library-overlap - runs collect-and-report: the live pages that
already answer a candidate, and how they perform
owner: content-librarian after: collect-topics
by: <days> automation: <level>
size-capacity - human: how much work each production agent can
carry this period, after the commitments already
listed
owner: content-manager after: list-commitments
automation: <level>
score-candidates - runs assessment: each candidate scored against the
period's goals, the demand, the overlap and the
capacity, with the reason behind every verdict
owner: decision-coordinator
after: search-demand + library-overlap
+ size-capacity
by: <days> automation: <level>
clearing-check - runs assessment: the candidates that rest on a
claim, need somebody's permission, or raise a legal
question, each carrying the rule that flagged it
owner: standards-keeper after: score-candidates
by: <days> automation: <level>
draft-calendar - human: the slate, each line carrying a format, a
producing agent, a publish date and its cleared
status
owner: content-manager after: clearing-check
by: <days> automation: <level>
agree-calendar - convenes approval: the people who decide cut the
slate and sign it, as named signers, against a
version of the calendar
owner: decision-coordinator after: draft-calendar
by: <days> automation: never
publish-calendar - human: the agreed slate at a version, on the one
schedule every content process reads
owner: content-manager after: agree-calendar
automation: <level>
brief-department - convenes briefing: every agent that makes or
promotes hears the same slate at once
owner: decision-coordinator after: publish-calendar
automation: <level>
hand-over-topics - runs decide-and-announce: each line becomes an
approved request, and every agent hears which
requests it owns and from when
owner: content-manager after: brief-department
automation: <level>
record-basis - convenes debrief: what the plan rests on, what was
not taken and why, and the date the slate comes
back up
owner: decision-coordinator after: hand-over-topics
automation: <level>
run-scoped:
status - runs roll-call owner: decision-coordinator
every: <cadence>
from: collect-topics until: agree-calendar
capacity - runs collect-and-report owner: content-manager
every: <cadence>
from: size-capacity until: agree-calendar
handoffs:
take-in-goals -> list-commitments [period-goals]: what the period
has to deliver, in lines each candidate can be tested against
read-period -> collect-topics [closed-period]: last period's slate
set beside what it actually published, with the reason for every
piece that slipped
list-commitments -> collect-topics [commitments]: the pieces already
in production and the dates that cannot move
list-commitments -> size-capacity [commitments-for-capacity]: the
same commitments, so capacity is counted against what those
commitments leave free
collect-topics -> search-demand [topic-candidates]: the candidate
subjects, so demand is read against what the department actually
put forward
collect-topics -> library-overlap [candidates-for-overlap]: the same
candidates, so overlap is read against the whole library
search-demand -> score-candidates [demand-figures]: the demand
figure for each subject and the date it was pulled
library-overlap -> score-candidates [overlapping-pages]: the live
pages that already answer a candidate, with the numbers those
pages are earning
size-capacity -> score-candidates [production-capacity]: what each
production agent can carry this period, counted in pieces of work
score-candidates -> clearing-check [ranked-candidates]: the ranked
candidates, each with the evidence its score rests on
clearing-check -> draft-calendar [clearing-flags]: the flagged
topics, each naming the rule that flagged it and the person who
has to read it
draft-calendar -> agree-calendar [draft-slate]: the slate at a
version, with what was left off it and why
agree-calendar -> publish-calendar [agreed-slate]: the cut slate at
the signed version, and anyone who disagreed with it
publish-calendar -> brief-department [published-slate]: the
published slate and the date it applies from
brief-department -> hand-over-topics [slate-as-heard]: the slate as
every agent heard it
hand-over-topics -> record-basis [approved-requests]: the approved
requests, naming the agent that took each one
deviations:
score-candidates -> collect-topics [no-candidate-meets-a-goal]: no
candidate stands against one of the goals the period was given, so
candidates are collected again for that goal
clearing-check -> score-candidates [topic-cannot-be-cleared]: a
topic rests on a claim the register does not support or needs a
permission nobody has, so it is scored again and cut or held
agree-calendar -> draft-calendar [cut-past-capacity]: the people who
decide cut more than the draft expected, so the slate is drafted
again around what is left
publish-calendar -> draft-calendar [fixed-date-moves]: a fixed date
moves after the calendar publishes, so the slate is drafted again
and published as a new version
any -> clearing-check [standards-changed]: the standards come back
at a new version, and any topic that rested on a rule that changed
goes through the clearing check again before its run starts
bindings:
roster: <who holds each role - agents claiming the abstract agents
above, and named people for leadership, legal and rights>
systems: the content plan and its schedule (write), the content
inventory (read), the decision record (write),
analytics (read), search demand data (read),
the standards store (read), the notification channel (write)
data: <your claims register>, the marketing standards <version>,
the content inventory <version>, the period's goals
policy:
a date on the published slate is a commitment, and only the people
who decide change it
a topic flagged in the clearing check does not enter the slate until
the person the flag names has read it
nothing enters the slate without a format, a producing agent and a date
a candidate that was not taken is recorded with the reason, so the
agent that put it forward gets an answer
the slate is published in one place, and work started from anywhere
else is running on a commitment nobody agreed to
a change after the slate is signed goes back through the approval and
publishes as a new version
measures:
cycle time: <target> from the period opening to the published slate
volume: <topics per period>
coverage: <how much> of the period's capacity is committed at
publication
quality gate: nothing sits on the slate without a producing agent, a
date and a cleared status
```
Take it somewhere
Use this process in CrewAI Flows
close
Paste this into an assistant that can read the web, such as Claude, ChatGPT or Cursor. It reads the specification and the current CrewAI documentation, then writes two files: the flow, and a note on what did not survive the translation. Read the note first. What a runtime cannot express is the part worth arguing about, and this process is a draft to argue with.
copy the prompt
356 lines · the document is inside it, so nothing else is needed
Convert the business process below into a runnable CrewAI Flow:
one Python file with a Pydantic state model, one Flow subclass, @start,
@listen, @router and a durable human feedback provider.
The document is a reference process written to the Agent Processes
specification. Read the specification before you start, because it defines
terms that look ordinary and are not:
https://agentcatalog.com/spec/agent-processes
Sections 6 (the phase graph), 6.5.1 (exception edges), 6.7.1 (deviations),
7 (automation) and 8 (handoffs) are the ones this conversion turns on.
Then read the current documentation for the primitives you will need, rather
than relying on what you remember of the API:
https://docs.crewai.com/en/concepts/flows
Flow, @start, @listen, @router, and_, or_, state, kickoff, plot
https://docs.crewai.com/en/learn/human-feedback-in-flows
@human_feedback, the provider protocol, from_pending and resume
https://docs.crewai.com/en/guides/flows/mastering-flow-state
@persist and what persistence actually promises, which is less than it sounds
WHAT THE DOCUMENT ASKS FOR
These hold wherever the process lands, and they matter more than style.
1. Each phase under `phases:` becomes one step, and keeps its name.
2. `after:` gives the edges. `after: a + b` is a join and waits for BOTH.
Reading it as "either" is the defect the specification calls out by name.
3. Every handoff carries a key in square brackets. Each key becomes one field
on the run's state, named exactly as the key with hyphens turned into
underscores, and the sentence beside it becomes that field's comment. The key
is the stable name; the sentence is prose that may be rewritten.
4. A phase MUST NOT begin before its inbound handoff exists. Where that is
checkable, check it in the step rather than assuming it.
5. `automation: never` is a gate a person signs. The run stops there and does
not continue until a person's decision comes back. Do not turn one into a
notification, a log line, or an automatic transition, whatever the queue
looks like.
6. Each line under `deviations:` is a backward or sideways edge, returning to
the phase named on the right. The key in brackets names it, and that name
belongs in the code.
7. A phase whose `after:` reads like "X or Y, whichever could not finish" is an
exception edge: it is entered when those phases FAIL, not when they succeed.
Do not wire it as an ordinary successor.
8. Anything in angle brackets is a blank the adopting organization fills in.
Leave each one as a named constant at the top of the file with a TODO. Do not
invent a value, a threshold or a date.
9. Record the document's `from:` line at the top of the file, so it says which
reference process and which version it was generated from.
10. Run-scoped lines under `run-scoped:` are work that runs alongside the whole
process rather than at one point in it, and a run may not close while one is
unfinished. Say in the code what you did about them, including if the answer
is that the runtime has nowhere to put them.
HOW THAT LOOKS IN CREWAI FLOWS
11. Build a Flow, not a Crew. A Crew is a team of roles with no graph, no join,
no persistence handle and no gate, and cannot express this document at all.
Each phase is one method on a single `Flow` subclass, keeping its name with
hyphens turned into underscores. A phase that genuinely needs role-based agents
builds its own Crew inside its own method body, and the Flow stays the graph.
12. Declare the state as a Pydantic model bound as the type parameter,
`class NegotiateTheAgreement(Flow[NegotiationState])`, and read and write
`self.state.field`. Never use the untyped dict form: the handoff keys are this
process's memory, and an untyped dict turns a misspelt key into a handoff that
is silently absent. Keep the auto-injected `id` field, which is what every
resume depends on.
13. `after: a` is `@listen(a)`. `after: a + b` is `@listen(and_(a, b))`. Never
write `or_` where the document writes `+`.
14. Check every inbound handoff at the top of the method and raise if one is
missing. `@listen` says when a method may run and says nothing about what is
in hand when it does.
15. The join is the trap, and it is proven rather than theoretical. `and_()`
empties its accumulator the moment it fires, so re-entering BOTH arms works
forever, and re-entering ONE arm after it has fired leaves it holding a single
trigger and waiting for the other for good. The cascade drains, CrewAI prints
that the flow completed, and `kickoff()` returns normally. So for any joining
phase that a deviation can send work back into, do not use `and_()` at all:
make the join a `@router` that both arms trigger, which reads the state fields
and emits its label only when every inbound handoff is present. A router is
re-evaluated against durable state every time and is never suppressed by the
once-fired set.
16. Do not write a phase as `@listen(or_(and_(a, b), "some_label"))`. There is
one accumulator per listener, shared across every branch of its condition and
wiped when any branch satisfies, so the label firing while the join is half
full erases the arm that had already arrived.
17. `automation: never` is `@human_feedback(message=..., provider=...)` stacked
under the method's `@listen`, with a provider whose `request_feedback` raises
`HumanFeedbackPending`. The run then persists, returns that object from
`kickoff()`, and a different process answers later with `from_pending(flow_id,
persistence)` and `resume(text)`. Do not take the default `ConsoleProvider`,
which calls `input()`: that gate exists only while somebody is watching a
terminal, and a run started by a scheduler either hangs or takes an empty
string.
18. Silence must not approve, and the platform's default is that it does. With
`emit=[...]` set, an empty resume collapses to `default_outcome`, or to the
first label when that is unset, with no model consulted and nobody named. Treat
an empty or unrecognised answer as a refusal in your own router. And write the
approver's name and the time onto the state yourself, because
`HumanFeedbackResult` carries the text, the outcome and a timestamp but has no
field for the person, which the specification requires.
19. Each line under `deviations:` is a `@router` named after the key, returning
a label named after the same key, with the target subscribing as
`@listen(or_(normal_trigger, "the_label"))`. Route rather than listen
directly, because a router is re-evaluated on every cycle while a top-level
`or_` listener is suppressed after it first fires.
20. An exception edge is a `try` and `except` around the failing phase's body,
recording the failure on the state and emitting an exception label from a
router. Wiring it as `@listen(or_(x, y))` fires when those phases SUCCEED, so
the clearing phase would run on every healthy run.
21. An unimplemented phase is a method with the document's own sentence as its
docstring and a bare `pass`, which is safe because listeners still fire on a
`None` return. An unimplemented `@router` is not safe: returning `None` emits
no label, every phase below it disappears from the run including the gates, and
the flow reports success. A stub router must return a hard-coded label with a
TODO beside it, or raise.
22. Turn persistence on with `@persist(SQLiteFlowPersistence(...))`, then treat
every phase that performs a real act as something that will run twice.
Persistence saves the state fields and nothing else, so a restart rehydrates
the data and runs the graph again from `@start`: a flow that had already sent a
written refusal sends a second one. Guard each acting phase with a state field
it checks and sets.
23. There are no timers, no deadlines and no cadences, and `run-scoped:` has no
counterpart at all. Put each `by:` value as a named constant, name the
run-scoped lines in the module docstring as unimplemented obligations, and say
in the fidelity note that no deadline in this document is enforced by anything.
These absences produce no diagnostic whatsoever, which is exactly why they have
to be written down.
Produce a second file alongside it, `FIDELITY.md`, and treat it as the more
important of the two. The code is for whoever builds this. The fidelity note
is for whoever has to decide whether this platform suits the process at all,
and that is usually a different person who will never read the code.
It has three parts.
**What came across.** Briefly: how many phases became steps, how many handoff
keys became state fields, which gates stop the run, which deviations became
edges. Counts and names, not reassurance.
**What did not, and what was done instead.** One entry per gap. For each one,
say what the document requires, what the platform can actually express, what
you did in its place, and what breaks if somebody later removes your
workaround. This last part matters most: a workaround nobody understands is a
workaround somebody deletes.
**What a person still has to decide.** The blanks are not a translation
failure, they are the point of a reference process, so list what has to be
filled in before this could run against anything real, and say which of those
choices the platform constrains.
Write it in plain English for somebody who has not read the specification, and
do not soften it. A translation of a reference process is a draft to argue
with, not a build artifact, and the honest account of what was lost is the most
useful thing you will produce.
Here is the process document.
```
PROCESS: content calendar id: <team>/content-calendar v1
from: ref/mkt/content-calendar v1
owner: <who> effective: <date>
trigger: a planning period opens on <your planning cadence>
watch: every=<your planning cadence>
concurrency: one slate per period - the next period may open <how long>
before the current one closes
goal: an agreed slate of topics, each with a format, a producing agent
and a publish date, published where every content process reads
it and handed over as approved requests
phases:
take-in-goals - human: read what the period has to deliver, for
whom and by when. <who> confirms it
owner: decision-coordinator after: trigger
automation: <level>
read-period - runs collect-and-report: what published, what
slipped, and how each piece did against its promise
owner: reporting-manager after: trigger
by: <days> automation: <level>
list-commitments - human: the pieces already in production and the
dates the period cannot move, with the reason each
date is fixed
owner: content-manager after: take-in-goals
automation: <level>
collect-topics - runs collect-and-report: every agent is asked the
same question, and each candidate keeps the agent
and the reason it came from
owner: decision-coordinator
after: read-period + list-commitments
by: <days> automation: <level>
search-demand - human: the questions people ask on each candidate
subject, each with its demand figure and the date
it was pulled
owner: search-optimizer after: collect-topics
by: <days> automation: <level>
library-overlap - runs collect-and-report: the live pages that
already answer a candidate, and how they perform
owner: content-librarian after: collect-topics
by: <days> automation: <level>
size-capacity - human: how much work each production agent can
carry this period, after the commitments already
listed
owner: content-manager after: list-commitments
automation: <level>
score-candidates - runs assessment: each candidate scored against the
period's goals, the demand, the overlap and the
capacity, with the reason behind every verdict
owner: decision-coordinator
after: search-demand + library-overlap
+ size-capacity
by: <days> automation: <level>
clearing-check - runs assessment: the candidates that rest on a
claim, need somebody's permission, or raise a legal
question, each carrying the rule that flagged it
owner: standards-keeper after: score-candidates
by: <days> automation: <level>
draft-calendar - human: the slate, each line carrying a format, a
producing agent, a publish date and its cleared
status
owner: content-manager after: clearing-check
by: <days> automation: <level>
agree-calendar - convenes approval: the people who decide cut the
slate and sign it, as named signers, against a
version of the calendar
owner: decision-coordinator after: draft-calendar
by: <days> automation: never
publish-calendar - human: the agreed slate at a version, on the one
schedule every content process reads
owner: content-manager after: agree-calendar
automation: <level>
brief-department - convenes briefing: every agent that makes or
promotes hears the same slate at once
owner: decision-coordinator after: publish-calendar
automation: <level>
hand-over-topics - runs decide-and-announce: each line becomes an
approved request, and every agent hears which
requests it owns and from when
owner: content-manager after: brief-department
automation: <level>
record-basis - convenes debrief: what the plan rests on, what was
not taken and why, and the date the slate comes
back up
owner: decision-coordinator after: hand-over-topics
automation: <level>
run-scoped:
status - runs roll-call owner: decision-coordinator
every: <cadence>
from: collect-topics until: agree-calendar
capacity - runs collect-and-report owner: content-manager
every: <cadence>
from: size-capacity until: agree-calendar
handoffs:
take-in-goals -> list-commitments [period-goals]: what the period
has to deliver, in lines each candidate can be tested against
read-period -> collect-topics [closed-period]: last period's slate
set beside what it actually published, with the reason for every
piece that slipped
list-commitments -> collect-topics [commitments]: the pieces already
in production and the dates that cannot move
list-commitments -> size-capacity [commitments-for-capacity]: the
same commitments, so capacity is counted against what those
commitments leave free
collect-topics -> search-demand [topic-candidates]: the candidate
subjects, so demand is read against what the department actually
put forward
collect-topics -> library-overlap [candidates-for-overlap]: the same
candidates, so overlap is read against the whole library
search-demand -> score-candidates [demand-figures]: the demand
figure for each subject and the date it was pulled
library-overlap -> score-candidates [overlapping-pages]: the live
pages that already answer a candidate, with the numbers those
pages are earning
size-capacity -> score-candidates [production-capacity]: what each
production agent can carry this period, counted in pieces of work
score-candidates -> clearing-check [ranked-candidates]: the ranked
candidates, each with the evidence its score rests on
clearing-check -> draft-calendar [clearing-flags]: the flagged
topics, each naming the rule that flagged it and the person who
has to read it
draft-calendar -> agree-calendar [draft-slate]: the slate at a
version, with what was left off it and why
agree-calendar -> publish-calendar [agreed-slate]: the cut slate at
the signed version, and anyone who disagreed with it
publish-calendar -> brief-department [published-slate]: the
published slate and the date it applies from
brief-department -> hand-over-topics [slate-as-heard]: the slate as
every agent heard it
hand-over-topics -> record-basis [approved-requests]: the approved
requests, naming the agent that took each one
deviations:
score-candidates -> collect-topics [no-candidate-meets-a-goal]: no
candidate stands against one of the goals the period was given, so
candidates are collected again for that goal
clearing-check -> score-candidates [topic-cannot-be-cleared]: a
topic rests on a claim the register does not support or needs a
permission nobody has, so it is scored again and cut or held
agree-calendar -> draft-calendar [cut-past-capacity]: the people who
decide cut more than the draft expected, so the slate is drafted
again around what is left
publish-calendar -> draft-calendar [fixed-date-moves]: a fixed date
moves after the calendar publishes, so the slate is drafted again
and published as a new version
any -> clearing-check [standards-changed]: the standards come back
at a new version, and any topic that rested on a rule that changed
goes through the clearing check again before its run starts
bindings:
roster: <who holds each role - agents claiming the abstract agents
above, and named people for leadership, legal and rights>
systems: the content plan and its schedule (write), the content
inventory (read), the decision record (write),
analytics (read), search demand data (read),
the standards store (read), the notification channel (write)
data: <your claims register>, the marketing standards <version>,
the content inventory <version>, the period's goals
policy:
a date on the published slate is a commitment, and only the people
who decide change it
a topic flagged in the clearing check does not enter the slate until
the person the flag names has read it
nothing enters the slate without a format, a producing agent and a date
a candidate that was not taken is recorded with the reason, so the
agent that put it forward gets an answer
the slate is published in one place, and work started from anywhere
else is running on a commitment nobody agreed to
a change after the slate is signed goes back through the approval and
publishes as a new version
measures:
cycle time: <target> from the period opening to the published slate
volume: <topics per period>
coverage: <how much> of the period's capacity is committed at
publication
quality gate: nothing sits on the slate without a producing agent, a
date and a cleared status
```
Take it somewhere
Use this process in Google ADK
close
Paste this into an assistant that can read the web, such as Claude, ChatGPT or Cursor. It reads the specification and the current ADK documentation, then writes two files: the workflow, and a note on what did not survive the translation. Read the note first. What a runtime cannot express is the part worth arguing about, and this process is a draft to argue with.
copy the prompt
347 lines · the document is inside it, so nothing else is needed
Convert the business process below into a runnable Google ADK workflow:
one Python file with a Workflow, nodes, routed edges, a JoinNode,
RequestInput gates and a persisting session service.
The document is a reference process written to the Agent Processes
specification. Read the specification before you start, because it defines
terms that look ordinary and are not:
https://agentcatalog.com/spec/agent-processes
Sections 6 (the phase graph), 6.5.1 (exception edges), 6.7.1 (deviations),
7 (automation) and 8 (handoffs) are the ones this conversion turns on.
Then read the current documentation for the primitives you will need, rather
than relying on what you remember of the API:
https://adk.dev/graphs/routes/
nodes, tuple chains, Event(route=), JoinNode, back-edges
https://adk.dev/graphs/human-input/
RequestInput and the rerun_on_resume handoff
https://adk.dev/runtime/resume/
ResumabilityConfig, resuming by invocation id, at-least-once tools
https://adk.dev/graphs/data-handling/
Event.output against state, and the selector syntax in instructions
WHAT THE DOCUMENT ASKS FOR
These hold wherever the process lands, and they matter more than style.
1. Each phase under `phases:` becomes one step, and keeps its name.
2. `after:` gives the edges. `after: a + b` is a join and waits for BOTH.
Reading it as "either" is the defect the specification calls out by name.
3. Every handoff carries a key in square brackets. Each key becomes one field
on the run's state, named exactly as the key with hyphens turned into
underscores, and the sentence beside it becomes that field's comment. The key
is the stable name; the sentence is prose that may be rewritten.
4. A phase MUST NOT begin before its inbound handoff exists. Where that is
checkable, check it in the step rather than assuming it.
5. `automation: never` is a gate a person signs. The run stops there and does
not continue until a person's decision comes back. Do not turn one into a
notification, a log line, or an automatic transition, whatever the queue
looks like.
6. Each line under `deviations:` is a backward or sideways edge, returning to
the phase named on the right. The key in brackets names it, and that name
belongs in the code.
7. A phase whose `after:` reads like "X or Y, whichever could not finish" is an
exception edge: it is entered when those phases FAIL, not when they succeed.
Do not wire it as an ordinary successor.
8. Anything in angle brackets is a blank the adopting organization fills in.
Leave each one as a named constant at the top of the file with a TODO. Do not
invent a value, a threshold or a date.
9. Record the document's `from:` line at the top of the file, so it says which
reference process and which version it was generated from.
10. Run-scoped lines under `run-scoped:` are work that runs alongside the whole
process rather than at one point in it, and a run may not close while one is
unfinished. Say in the code what you did about them, including if the answer
is that the runtime has nowhere to put them.
HOW THAT LOOKS IN GOOGLE ADK
11. Build a `Workflow` from `google.adk.workflow`, and pin `google-adk>=2.0` in
a comment. Do not use `SequentialAgent`, `ParallelAgent` or `LoopAgent`: they
are deprecated in favour of the graph, and they carry their own defects around
state and control flow. The documentation moved to adk.dev, and anything you
remember about nesting agents rather than drawing a graph is out of date.
12. Each phase is one node keeping its name. Take the node kind from how the
phase resolves rather than from taste: a `human:` or `system:` phase is a plain
Python function node, and a `runs` or `convenes` phase is an `Agent`.
13. `after:` gives the edges, written as tuple chains in `edges=[...]`, and the
trigger is the `"START"` keyword. Take the order only from `after:` lines and
never from the order the phases are listed in.
14. `after: a + b` is a `JoinNode`, and it must be guarded, because this is the
worst trap of any runtime here. The join fires when every static predecessor is
marked COMPLETED, nothing ever un-completes a node, and stored outputs are
never cleared. So after a deviation re-runs one arm, the join fires the instant
that arm finishes and hands the next phase LAST PASS'S value for every arm that
did not re-run. It does not stall, it proceeds with stale data, and nothing
logs. Stamp each arm's output with a pass counter or a content hash, and have
the phase after the join compare the stamps and refuse to run when they
disagree.
15. Each line under `deviations:` is a routed back-edge: a router after the
phase on the left returning `Event(route=...)`, named after the key in
brackets, with one arm going back to the phase on the right and one going
forward. An unconditional cycle raises at construction, which is the one place
this model checks your work. Nothing budgets a routed cycle, so add your own
count and stop rather than looping forever.
16. Give every router an explicit `DEFAULT_ROUTE` arm, and route it to a phase
that stops and asks a person. A route value matching no key writes a log
warning, ends that branch, and lets the run finish reporting success with the
rest of the process never having happened.
17. `automation: never` is a `RequestInput` node of its own, never an `Agent`
asking a question. Decorate it `@node(rerun_on_resume=False)` and yield
`RequestInput(message=..., payload=..., response_schema=...)`, so the run
stops, persists, and delivers the person's answer to the node's successor as
its typed input. A resumed workflow runs its tools at least once, so any
irreversible act needs its own duplicate guard.
18. Make the gates durable or say plainly that they are not. Wrap the graph in
`App(..., resumability_config=ResumabilityConfig(is_resumable=True))` and pass
a persisting session service, never the in-memory one. Note in the file that
the command line and the web UI cannot resume a run, so whoever releases these
gates needs an operator surface that somebody has to write.
19. Every `Agent` in the graph gets `mode="single_turn"` and no `sub_agents`.
A non-empty `sub_agents` list silently adds a transfer tool, and a model that
uses it runs a different agent in this node's place while the graph's outgoing
edge fires on schedule regardless: the topology is honoured perfectly and the
work belongs to somebody else.
20. Model failure as a route, not as an exception. A node that raises does not
propagate: the failure is caught, recorded, and shuts the workflow down without
raising to the caller. So a phase that can fail catches its own failure and
returns `Event(route="could-not-finish")`, and the exception phase hangs off
that arm.
21. Keep every blank as a named module-level constant and never interpolate one
into an `instruction=` string. Angle brackets and curly braces are ADK's own
data selector syntax inside instructions, so a blank pasted verbatim stops
being a blank and becomes a selector.
22. `by:` and `not-before:` have no expression, and `@node(timeout=)` is not
one: it is an in-process wall clock that cancels the node and, because failures
are swallowed, ends the run silently rather than recording a missed deadline.
Nothing in `run-scoped:` has an expression either, and it must not be faked as
an ordinary node, because a node has to be reached and has to finish before
anything downstream starts, which is the opposite of what those lines mean.
Leave both out of the graph and name them in the fidelity note.
Produce a second file alongside it, `FIDELITY.md`, and treat it as the more
important of the two. The code is for whoever builds this. The fidelity note
is for whoever has to decide whether this platform suits the process at all,
and that is usually a different person who will never read the code.
It has three parts.
**What came across.** Briefly: how many phases became steps, how many handoff
keys became state fields, which gates stop the run, which deviations became
edges. Counts and names, not reassurance.
**What did not, and what was done instead.** One entry per gap. For each one,
say what the document requires, what the platform can actually express, what
you did in its place, and what breaks if somebody later removes your
workaround. This last part matters most: a workaround nobody understands is a
workaround somebody deletes.
**What a person still has to decide.** The blanks are not a translation
failure, they are the point of a reference process, so list what has to be
filled in before this could run against anything real, and say which of those
choices the platform constrains.
Write it in plain English for somebody who has not read the specification, and
do not soften it. A translation of a reference process is a draft to argue
with, not a build artifact, and the honest account of what was lost is the most
useful thing you will produce.
Here is the process document.
```
PROCESS: content calendar id: <team>/content-calendar v1
from: ref/mkt/content-calendar v1
owner: <who> effective: <date>
trigger: a planning period opens on <your planning cadence>
watch: every=<your planning cadence>
concurrency: one slate per period - the next period may open <how long>
before the current one closes
goal: an agreed slate of topics, each with a format, a producing agent
and a publish date, published where every content process reads
it and handed over as approved requests
phases:
take-in-goals - human: read what the period has to deliver, for
whom and by when. <who> confirms it
owner: decision-coordinator after: trigger
automation: <level>
read-period - runs collect-and-report: what published, what
slipped, and how each piece did against its promise
owner: reporting-manager after: trigger
by: <days> automation: <level>
list-commitments - human: the pieces already in production and the
dates the period cannot move, with the reason each
date is fixed
owner: content-manager after: take-in-goals
automation: <level>
collect-topics - runs collect-and-report: every agent is asked the
same question, and each candidate keeps the agent
and the reason it came from
owner: decision-coordinator
after: read-period + list-commitments
by: <days> automation: <level>
search-demand - human: the questions people ask on each candidate
subject, each with its demand figure and the date
it was pulled
owner: search-optimizer after: collect-topics
by: <days> automation: <level>
library-overlap - runs collect-and-report: the live pages that
already answer a candidate, and how they perform
owner: content-librarian after: collect-topics
by: <days> automation: <level>
size-capacity - human: how much work each production agent can
carry this period, after the commitments already
listed
owner: content-manager after: list-commitments
automation: <level>
score-candidates - runs assessment: each candidate scored against the
period's goals, the demand, the overlap and the
capacity, with the reason behind every verdict
owner: decision-coordinator
after: search-demand + library-overlap
+ size-capacity
by: <days> automation: <level>
clearing-check - runs assessment: the candidates that rest on a
claim, need somebody's permission, or raise a legal
question, each carrying the rule that flagged it
owner: standards-keeper after: score-candidates
by: <days> automation: <level>
draft-calendar - human: the slate, each line carrying a format, a
producing agent, a publish date and its cleared
status
owner: content-manager after: clearing-check
by: <days> automation: <level>
agree-calendar - convenes approval: the people who decide cut the
slate and sign it, as named signers, against a
version of the calendar
owner: decision-coordinator after: draft-calendar
by: <days> automation: never
publish-calendar - human: the agreed slate at a version, on the one
schedule every content process reads
owner: content-manager after: agree-calendar
automation: <level>
brief-department - convenes briefing: every agent that makes or
promotes hears the same slate at once
owner: decision-coordinator after: publish-calendar
automation: <level>
hand-over-topics - runs decide-and-announce: each line becomes an
approved request, and every agent hears which
requests it owns and from when
owner: content-manager after: brief-department
automation: <level>
record-basis - convenes debrief: what the plan rests on, what was
not taken and why, and the date the slate comes
back up
owner: decision-coordinator after: hand-over-topics
automation: <level>
run-scoped:
status - runs roll-call owner: decision-coordinator
every: <cadence>
from: collect-topics until: agree-calendar
capacity - runs collect-and-report owner: content-manager
every: <cadence>
from: size-capacity until: agree-calendar
handoffs:
take-in-goals -> list-commitments [period-goals]: what the period
has to deliver, in lines each candidate can be tested against
read-period -> collect-topics [closed-period]: last period's slate
set beside what it actually published, with the reason for every
piece that slipped
list-commitments -> collect-topics [commitments]: the pieces already
in production and the dates that cannot move
list-commitments -> size-capacity [commitments-for-capacity]: the
same commitments, so capacity is counted against what those
commitments leave free
collect-topics -> search-demand [topic-candidates]: the candidate
subjects, so demand is read against what the department actually
put forward
collect-topics -> library-overlap [candidates-for-overlap]: the same
candidates, so overlap is read against the whole library
search-demand -> score-candidates [demand-figures]: the demand
figure for each subject and the date it was pulled
library-overlap -> score-candidates [overlapping-pages]: the live
pages that already answer a candidate, with the numbers those
pages are earning
size-capacity -> score-candidates [production-capacity]: what each
production agent can carry this period, counted in pieces of work
score-candidates -> clearing-check [ranked-candidates]: the ranked
candidates, each with the evidence its score rests on
clearing-check -> draft-calendar [clearing-flags]: the flagged
topics, each naming the rule that flagged it and the person who
has to read it
draft-calendar -> agree-calendar [draft-slate]: the slate at a
version, with what was left off it and why
agree-calendar -> publish-calendar [agreed-slate]: the cut slate at
the signed version, and anyone who disagreed with it
publish-calendar -> brief-department [published-slate]: the
published slate and the date it applies from
brief-department -> hand-over-topics [slate-as-heard]: the slate as
every agent heard it
hand-over-topics -> record-basis [approved-requests]: the approved
requests, naming the agent that took each one
deviations:
score-candidates -> collect-topics [no-candidate-meets-a-goal]: no
candidate stands against one of the goals the period was given, so
candidates are collected again for that goal
clearing-check -> score-candidates [topic-cannot-be-cleared]: a
topic rests on a claim the register does not support or needs a
permission nobody has, so it is scored again and cut or held
agree-calendar -> draft-calendar [cut-past-capacity]: the people who
decide cut more than the draft expected, so the slate is drafted
again around what is left
publish-calendar -> draft-calendar [fixed-date-moves]: a fixed date
moves after the calendar publishes, so the slate is drafted again
and published as a new version
any -> clearing-check [standards-changed]: the standards come back
at a new version, and any topic that rested on a rule that changed
goes through the clearing check again before its run starts
bindings:
roster: <who holds each role - agents claiming the abstract agents
above, and named people for leadership, legal and rights>
systems: the content plan and its schedule (write), the content
inventory (read), the decision record (write),
analytics (read), search demand data (read),
the standards store (read), the notification channel (write)
data: <your claims register>, the marketing standards <version>,
the content inventory <version>, the period's goals
policy:
a date on the published slate is a commitment, and only the people
who decide change it
a topic flagged in the clearing check does not enter the slate until
the person the flag names has read it
nothing enters the slate without a format, a producing agent and a date
a candidate that was not taken is recorded with the reason, so the
agent that put it forward gets an answer
the slate is published in one place, and work started from anywhere
else is running on a commitment nobody agreed to
a change after the slate is signed goes back through the approval and
publishes as a new version
measures:
cycle time: <target> from the period opening to the published slate
volume: <topics per period>
coverage: <how much> of the period's capacity is committed at
publication
quality gate: nothing sits on the slate without a producing agent, a
date and a cleared status
```
One run
A simulation of one run
The activities are on the left, whoever is doing the active one is on the right, and the record of the run builds up as it goes.
This run is built from the same rows as the diagram above: the left column is the activity list, the captions are the activity lines, the cast is the roster, and the labels on the wires are what the handoffs say actually passes.
Adoption
What you fill in
37 blanks to fill. Everything else is the process.
this process
from: ref/mkt/content-calendar v1
Copy this line into your own document. It never claims this process is running anywhere; it records which draft yours started from, and it is what lets the catalog tell you when this one changes.
The header. Your own id, an owner, and the date it takes effect. One line records where it came from, and that line is what lets the catalog tell you when this reference process changes.
The roster. Which agent takes each activity, and which person takes each of the human ones. The process already names what it needs, so this is a lookup rather than a design exercise.
The numbers. Dates, budgets, cadences, and the targets in the measures block. Nothing here can be a reference value, because a target nobody chose is a target nobody meets.